Integrated Resources Institute · 4 weeks ago
Payroll and Accounting Assistant
Santa Ana, CA
Full-time
Onsite
Entry Level
$26/hr - $26/hr
1+ years expIntegrated Resources Institute is a company focused on supporting employee well-being and work-life balance. They are seeking a Payroll and Accounting Assistant responsible for accurate payroll processing, reconciliations, and providing administrative support to the Finance department.
CharityNon ProfitRecruiting
Responsibilities
Process semi-monthly payroll accurately and on time, including regular and overtime hours, mileage, meal and rest break premiums, reimbursements, and holiday pay
Receive, stamp, and mail semi-monthly payroll checks
Prepare and issue final paychecks for separating employees, ensuring compliance with all applicable state and federal requirements
Generate post-payroll reports (e.g., overtime, mileage, short lunches) and distribute to senior leadership for review
Respond promptly to employee and management inquiries regarding payroll, expenses, timekeeping, and related policies
Review and process employee expense reports and per diem requests, ensuring compliance with company policy
Reconcile mileage submissions and generate pivot reports for Director review
Assist with benefit-related reconciliations to ensure payroll deductions align with carrier invoices
Generate and forward standard deduction reports to Human Resources
Maintain tracking of benefit invoices for employees on leave by monitoring receipt of benefit repayment agreements initiated by Human Resources on DocuSign
Support CalSavers administration, including submissions, reconciliation, new hire enrollment, termination processing, and employee/manager inquiries
Manage biweekly CalSavers administration by reviewing and reconciling contributions, submitting payroll-based contributions (including off-cycle checks), generating contribution reports, and ensuring alignment between the CalSavers portal and HCM system
Enter CalSavers journal entries in QuickBooks Online (QBO) with attached payment confirmations
Process wage withholding orders (e.g., garnishments, child support) in compliance with federal and state requirements
Maintain payroll and accounting records in compliance with company policy and applicable regulations
Assist with preparation of payroll-related audits, reports, and reconciliations as requested
Prepare and distribute separation packets in collaboration with HR
Provide cross-functional support for payroll-related accounting tasks and special projects as assigned
Organize and maintain digital records and folders (e.g., invoices, receipts) and attaching them to corresponding QuickBooks Online transactions or journal entries
Daily review and correction of overlapping punches in eRSP (conflict assignments)
Process employee bonuses; update bonus tracking sheet and enter on timecard; respond to manager inquiries regarding bonuses
Enter bereavement on employee timecards as requested by managers, and enter or approve PTO and sick time when needed, ensuring accurate and timely updates
Maintain payroll notes by tracking relevant communications in Teams group chats and separation emails, ensuring all administrative details are accurately recorded and accessible. Update payroll notes with details
Enter calendar reminders for payroll and accounting deadlines in Outlook, and post Paycor engage reminders for expense deadline
Proactively manage personal workload and schedules by maintaining a calendar with deadlines, due dates, and tasks, ensuring timekeeping in Paycor accurately reflects hours worked
Cross train for backup invoice processing
All other duties as assigned by the Finance Supervisor to support the mission and strategic goals of the organization
Qualification
Required
Associate's degree in accounting, finance, business administration, or related field preferred
Minimum 1 year of payroll processing experience required
Knowledge of California payroll and HR regulations, including wage and hour compliance
Proficiency in Microsoft Excel at an intermediate level (pivot tables and VLOOKUP or XLOOKUP required) with the ability to pass a skills assessment
Experience with payroll and accounting systems (e.g., Paycor, Paylocity, Paychex, QuickBooks Online, or similar platforms) and knowledge of basic accounting principles
Familiarity with Microsoft 365 applications including Outlook, Teams, and SharePoint, and OneDrive
Strong organizational skills with the ability to manage multiple tasks, prioritize effectively, and meet deadlines
High level of attention to detail and accuracy in data entry, reporting, and recordkeeping
Effective written and verbal communication skills, with the ability to respond professionally to employee, manager, and external inquiries
Ability to maintain confidentiality of sensitive payroll, employee, and financial information, safeguarding data integrity at all times
Comfortable working in a paperless environment and adaptable to learning new systems, portals, and digital tools
Experience working remotely or hybrid with strong work ethic and self-motivation to complete tasks and meet deadlines
Commitment to the full inclusion of all persons with disabilities
Must reside within commuting distance of a Southern California office (Orange County, Los Angeles, Inland Empire, or San Diego)
Benefits
Fully Remote Position with Company-Provided Equipment
Medical, Dental, and Vision Insurance
Lifestyle Spending Account ($50 per month after 90 days of employment + $25 on your birthday!)
Employee Assistance Program
Paid Time Off and Paid Sick Leave
Employee Referral Program
Flexible Spending Account
Retirement Plan (Roth IRA)
Company Paid Life Insurance and Long-Term Disability
Plus Additional Voluntary Benefits
Company
Integrated Resources Institute
Integrated Resources Institute is an organization that offers job placements for persons with disabilities.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Suad Bisogno
Chief Executive Officer
Recent News
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