Arthrex · 1 week ago
Meeting and Event Coordinator II
Naples, FL
Full-time
Onsite
Entry Level
1+ years expArthrex is a global medical device company with more than 40 years of experience in the orthopedic industry. The Meetings & Events Coordinator is responsible for providing support to those directly planning or coordinating meetings and events internally or externally.
Health CareMedical Device
Responsibilities
Supports different departments with meeting and event requests including registration of event and attendees, planning logistics, budget, and vendor coordination
Responsible for supporting those in the coordination, and execution of meetings consisting of, but not limited to: community, charity, employee events, labs, courses, business HCP meetings, sales trainings and meetings, etc. for the organization
Serves as liaison between team members and external customers
Supports team members as back-up during holidays, PTO and periods of increased volume of meetings, events and lab requests
Manages event logistics: attendee management, coordination of food & beverage, audio/visual, transportation, hotel(s) and on-site support for meetings and events
Responsible for meeting card reconciliation of meeting and event related charges, submissions of invoices, tracking of HCP attendees vs. Non-HCP attendees. Maintains accurate data to support reporting requirements
Responsible for creation of event websites, registration pages, invitations, email communication utilizing Meetings Management software tool (Cvent, SalesForce). Assists users as necessary, fields questions, trains others and serves as a liaison between internal customers and vendors
Works closely with Communications, Medical Education, Marketing, A/V, AX, Banquets, and Culinary teams on logistics, customer event requests to execute events successfully
Monitors event requests on a daily basis and provides customer service support to customers internal/external on the status/progress of their requests
Responsible for accuracy of all reporting information but not limited to: attendee counts, registration information, attendance of events, attendee management information, budget allocation, consistency of profile planning pages, RFP documentations, contract approval forms etc…
Prepares and communicates meeting notes, survey results, budget reports internally to meeting planners and meeting leaders (hosts) to customers and decision-making parties, prepares post-meeting analysis reports, maintains and tracks budgets and spend data
Responsible for name badges, customer inquiries/requests, rooming lists, transportation manifests, uploading agendas, reviewing BEOs, email correspondence, on-site check-in, shipping of materials, installation of events held offsite and dismantling
Communicates policies, procedures, and processes related to transparency and disclose effectively and with excellent customer service
Collaborate with Meetings Data team in running of reports with meeting spend related to Health Care Professionals for state and federal reporting systems as needed
Qualification
Required
High school diploma or equivalent required
1 year's experience working in a professional environment required, prior meeting/event experiences a plus
Complete knowledge of industry practices, customer service, and standards
Complete knowledge of Meeting and Event Coordinator processes and best practices
Ability to define problems, collect data, establish facts, and draw valid conclusions
Ability to work in a fast-paced, ever changing environment
Possess a high level of attention to detail
Customer Service background
Work extended hours, weekends, early mornings or late nights
Intermediate level of Microsoft Office, Excel, Word, PowerPoint and Outlook email experience
Ability to work independently and effectively with internal and external customer
Ability to verbally communicate ideas and issues effectively to other team members and management
Experience in Project Management with the ability to manage multiple projects/assignments concurrently
Intermediate Planning, Organization skills, ability to meet multiple deadlines
Ability to comprehend and apply mathematical principles to the degree required to perform the job based upon job requirements
Ability to comprehend and apply language skills to the degree required to perform the job based upon the job requirements listed above
Ability to verbally communicate ideas and issues effectively to other team members and management
Ability to write and record data and information as required by procedures
Bi-lingual language skills a requirement (English/Spanish)
Preferred
Bachelor's degree in Hospitality, Communications or Business Management or related field preferred; preferably in a medical device environment
AdvaMed (Medical/HealthCare) experience preferred
Cvent, SalesForce, Meetings Management systems preferred
Benefits
Medical, Dental and Vision Insurance
Company-Provided Life Insurance
Voluntary Life Insurance
Flexible Spending Account (FSA)
Supplemental Insurance Plans (Accident, Cancer, Hospital, Critical Illness)
Matching 401(k) Retirement Plan
Annual Bonus
Wellness Incentive Program
Free Onsite Medical Clinics
Free Onsite Lunch
Tuition Reimbursement Program
Trip of a Lifetime
Paid Parental Leave
Paid Time Off
Volunteer PTO
Employee Assistance Provider (EAP)
Company
Arthrex
Arthrex is a global medical device company and leader in new product development and medical education in orthopedics.
10001+ employees
H1B Sponsorship
Arthrex has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (30)
2024 (22)
2023 (13)
2022 (13)
2021 (9)
2020 (12)
Funding
Current Stage
Late StageLeadership Team
Eric Butler
Sr. Director - Surgical Imaging & Integration
Kazu Miyahara
Senior Engineering Manager
Recent News
2025-12-24
Company data provided by crunchbase