Greystar · 19 hours ago
Administrative Support/Receptionist
Newport Beach, CA
Full-time
Onsite
New Grad, Entry Level
$24/hr - $26/hrGreystar is a leading global real estate platform specializing in property management and investment services. The Administrative Support/Receptionist role involves providing clerical and reception support, managing office operations, and ensuring a positive visitor experience.
Property ManagementPropTech
Hiring Manager
Brittney Barney
Responsibilities
Ensure all office facilities are fully functional, including telephone and voicemail systems, office equipment, lighting, temperature, and other building systems. Coordinate with vendors, contractors, and building management as needed
Greet and welcome visitors, guests, and team members; provide refreshments, direct them to meeting rooms, and assist with logistics such as transportation or other arrangements
Manage calendars for meetings, events, and appointments; schedule appropriate rooms; and resolve conflicts to ensure efficient use of time and resources
Maintain inventory of office supplies and equipment, place orders within budget, and serve as liaison between the company and vendors for repairs, maintenance, and billing
Answer and direct incoming calls, prepare documents and presentations, and support internal communication efforts by ensuring materials are accurate, professional, and compliant with company standards
Handle incoming and outgoing mail, including overnight and special deliveries, and maintain shipping supplies
Ensure that shared spaces such as the reception area, conference rooms, and break rooms are clean, organized, and well-stocked
Coordinate weekly lunch deliveries, organize and execute monthly team events or surprise initiatives to boost morale, and support company culture efforts
Provide administrative support to the Investment team, including scheduling, preparing meeting materials, and assisting with ad hoc needs
Provide administrative support for leadership and other team members during absences to ensure continuity of operations
Complete various HR, financial, administrative, and operational reports or projects as assigned
Qualification
Required
Perform various tasks and activities to provide administrative, reception, and clerical support to a City Office, department(s) and/or group of team members and managers
Ensure all office facilities are fully functional, including telephone and voicemail systems, office equipment, lighting, temperature, and other building systems
Coordinate with vendors, contractors, and building management as needed
Greet and welcome visitors, guests, and team members; provide refreshments, direct them to meeting rooms, and assist with logistics such as transportation or other arrangements
Manage calendars for meetings, events, and appointments; schedule appropriate rooms; and resolve conflicts to ensure efficient use of time and resources
Maintain inventory of office supplies and equipment, place orders within budget, and serve as liaison between the company and vendors for repairs, maintenance, and billing
Answer and direct incoming calls, prepare documents and presentations, and support internal communication efforts by ensuring materials are accurate, professional, and compliant with company standards
Handle incoming and outgoing mail, including overnight and special deliveries, and maintain shipping supplies
Ensure that shared spaces such as the reception area, conference rooms, and break rooms are clean, organized, and well-stocked
Coordinate weekly lunch deliveries, organize and execute monthly team events or surprise initiatives to boost morale, and support company culture efforts
Provide administrative support to the Investment team, including scheduling, preparing meeting materials, and assisting with ad hoc needs
Provide administrative support for leadership and other team members during absences to ensure continuity of operations
Complete various HR, financial, administrative, and operational reports or projects as assigned
Benefits
Competitive Medical, Dental, Vision, and Disability & Life insurance benefits. Low (free basic) employee Medical costs for employee-only coverage; costs discounted after 3 and 5 years of service.
Generous Paid Time off. All new hires start with 15 days of vacation, 4 personal days, 10 sick days, and 11 paid holidays. Plus your birthday off after 1 year of service! Additional vacation accrued with tenure.
For onsite team members, onsite housing discount at Greystar-managed communities are available subject to discount and unit availability.
6-Week Paid Sabbatical after 10 years of service (and every 5 years thereafter).
401(k) with Company Match up to 6% of pay after 6 months of service.
Paid Parental Leave and lifetime Fertility Benefit reimbursement up to $10,000 (includes adoption or surrogacy).
Employee Assistance Program.
Critical Illness, Accident, Hospital Indemnity, Pet Insurance and Legal Plans.
Charitable giving program and benefits.
Benefits offered for full-time employees.
Company
Greystar
Greystar provides services in the multifamily real estate businesses.
Founded in 1993
10001+ employees
H1B Sponsorship
Greystar has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (11)
2023 (7)
2022 (14)
2021 (9)
2020 (5)
Funding
Current Stage
Late StageTotal Funding
$326.8MKey Investors
Capital SquareFirst Horizon Bank
2023-11-13Debt Financing· $76.5M
2023-06-08Debt Financing· $49.3M
2017-10-17Debt Financing· $201M
Leadership Team
Bob Faith
Founder, Chairman and CEO
Derek Ramsey
CFO
Recent News
Office of the Attorney General California Department of Justice
2026-01-03
Irish Examiner
2025-12-21
2025-12-18
Company data provided by crunchbase