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Zip Co · 5 hours ago

Executive Assistant

United States

Full-time

Remote

Mid Level

$74K/yr - $100K/yr

3+ years exp

Zip is a global 'Buy Now, Pay Later' company dedicated to cultivating a supportive and inclusive workplace. As an Executive Assistant, you will ensure seamless operations and communication for key executives, manage complex calendars, coordinate travel, and support team events.

FinanceFinancial ServicesFinTechPayments

Responsibilities

Seamlessly manage high-volume, complex calendars across multiple time zones for up to three Senior Executives

Coordinate and manage internal and external meetings (in-person and virtual), ensuring agenda alignment and scheduling efficiency

Serve as the liaison between supported executives and internal teams/external stakeholders, helping drive clarity and communication

Own inbox and information flow management, flagging priorities and responding on behalf of executives as needed

Optimize time by aligning daily schedules to strategic priorities, identifying and eliminating inefficiencies

Book and coordinate domestic and international travel and accommodations, including multi-stop itineraries and cross-time zone coordination

Research and create presentations, reports, and other documentation for executive meetings and leadership updates

Use AI-powered productivity tools (e.g., calendar assistants, AI email drafting, summarization tools) to streamline recurring tasks

Drive accountability by following up on action items from meetings and project touchpoints

Support expense reconciliation and invoice management for the US executive team

Coordinate and execute internal team-building events, offsites, and culture programs

Champion Zip’s values—Customer First, Own It, Stronger Together, Change the Game—in every interaction and initiative

Qualification

Calendar managementG-Suite proficiencyTravel coordinationAI productivity toolsMS Office proficiencyProactive mindsetStakeholder engagementCommunication skillsOrganizational skills

Required

3+ years of experience as an Executive, Personal, or Team Assistant supporting senior leadership

Proven experience managing complex calendars across global time zones and executives with dynamic, shifting priorities

Prior experience coordinating domestic and international travel and logistics

High proficiency in G-Suite, Slack, and MS Office; experience using AI productivity tools (e.g., Chat GPT, Claude, Notion) is a plus

Exceptional organizational and time-management skills with an eye for detail

Excellent verbal and written communication skills, especially in executive correspondence and stakeholder engagement

Ability to act with discretion and handle sensitive information with integrity and professionalism

Proactive mindset: able to anticipate needs and independently resolve administrative issues before they arise

Experience supporting multiple leaders simultaneously in a fast-paced or high-growth environment

Comfort learning and applying AI tools to increase productivity and reduce repetitive administrative burden

Benefits

Flexible working culture

Incentive programs

Unlimited PTO

Generous paid parental leave

Leading family support policies

Company-sponsored 401k match

Learning and wellness subscription stipend

Beautiful Union Square office with a casual dress code

Industry-leading, employer-sponsored insurance for you and your dependents, with several 100% Zip-covered choices available

Company

Zip Co

Glassdoor3.4

Zip Co Limited (ASX: ZIP) is a digital financial services company, offering innovative, people-centred products that bring customers and merchants together.

Founded in 2013

Sydney, New South Wales, AUS

1001-5000 employees