Yale University · 3 weeks ago
Senior Administrative Assistant EGC and IDE Program Registrar
New Haven, CT
Full-time
Onsite
Senior Level
$31.05/hr - $31.05/hr
6+ years expYale University is a prestigious institution contributing to a better tomorrow through research and education. The Senior Administrative Assistant for the Economic Growth Center and IDE Program will provide vital administrative support, coordinate events, and serve as a liaison for students and faculty, ensuring a welcoming environment for the program's diverse student body.
AssociationBusiness DevelopmentEducationMedicalSocial Entrepreneurship
Responsibilities
Oversees and coordinates administrative, program, and office activities
Establishes, selects, implements, and coordinates office procedures and systems
Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities
Oversees, instructs, and coordinates activities of support staff
Oversees the preparation of materials for grants, contracts and budgets
Monitors expenditures and reconciles financial statements
Provides editorial support for a journal/publication
Proofreads and edits material for grammatical and factual accuracy
Tracks copy through various editing and production stages
Communicates with authors, printers, and others concerned with published work
Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences
Assembles and arranges for necessary items
Determines sources of data
Compiles, synthesizes and manipulates data
Summarizes findings and writes reports or portions of reports
Greets visitors
Answers and screens telephone calls
Assesses nature of business
Responds to requests for information and provides assistance
Screens and responds to mail
Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material
Assembles attachments and corresponding material
Reviews outgoing material for completeness, dates, and signatures
Composes substantive correspondence and written material
Coordinates travel arrangements
Schedules and coordinates meetings and appointments
Orders and maintains inventory of supplies
Takes minutes or dictation
Performs additional functions incidental to office activities
Qualification
Required
Demonstrated ability and enthusiasm for working and interacting with students, faculty, staff and visitors of various seniority
Ability to create a nurturing environment for international students and scholars from all over the world
Proven ability to interact with a diverse group of people
Absolutely excellent interpersonal, written and oral communication skills
Superior computer skills, including MS Word and Excel
Proven ability using email, calendaring, and scheduling software
Proven ability to draft correspondence and handle confidential material
Ability to work independently, prioritize, and balance multiple tasks with a high degree of accuracy and meet deadlines in a busy environment with frequent interruptions
Mature judgment and discretion required
Meticulous attention to detail is essential
Demonstrated event planning and program coordination skills, including strong organizational skills
Reliable, responsible, professional, and flexible
Availability to work occasional evenings
Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education
Preferred
1-2 years of full-time work experience in a similar setting and a Bachelor's degree in a related field
Ideally, experience with Drupal or similar content management software
Company
Yale University
Yale University is a research and education institution that prioritizes its students.
10001+ employees
H1B Sponsorship
Yale University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (355)
2024 (449)
2023 (214)
2022 (208)
2021 (190)
2020 (155)
Funding
Current Stage
Late StageTotal Funding
$42.86MKey Investors
Bezos Earth FundAlfred P. Sloan FoundationHyundai Hope On Wheels
2025-10-23Grant
2025-05-21Grant· $0.05M
2023-01-01Grant· $1.27M
Leadership Team
Geoffrey Chatas
Senior Vice President for Operations
Jack Callahan
Senior Vice President for Operations
Recent News
2025-12-10
Company data provided by crunchbase