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City of New York · 3 weeks ago

PROCUREMENT PROGRAM MANAGER

Brooklyn, NY

Full-time

Onsite

Mid, Senior Level

$79K/yr - $84K/yr

6+ years exp

The City of New York is responsible for coordinating citywide emergency planning and response. The Procurement Program Manager will oversee and manage all procurement functions at NYCEM, ensuring compliance with city regulations and facilitating the procurement of goods and services for emergency management.

GovernmentLegalPublic Relations

No H1B

Responsibilities

Prepare documentation for solicitation of goods and services; checking specifications for adequacy; analyzing bids and proposals for fair and reasonable pricing and/or responsiveness; and assessing whether bidders are responsible

Process procurements, varying in size and complexity, that focus on emergency services; ensure that multiple Program Unit needs are met in a timely manner; ensure that vendors understand Agency requirements and process flows

Process Pre-Solicitation Report (PSRs), Recommendations for Award (RFAs), Responsibility Determinations (RDs) and other forms/information as required by the procurement process; oversee evaluation of submitted proposals; determine vendor responsiveness and responsibility; provide support in establishing and monitoring timelines for these tasks

Assist DACCO to gather information required to create Request for Proposal (RFP) documents for all contracts, assist in RFP process, drafting solicitations, and conducting responsiveness checks and quality assurance reviews for submitted evaluations

Perform contracting functions in FMS, PASSPort, PIP, and other City information systems to prepare contracts for registration, including conducting responsibility determinations, ensuring vendor registration in required data systems, coordinating contract execution, and securing required approvals

Interact with unit divisions, legal and Finance as well as vendors and oversight agencies to receive and provide clarification on procurement actions

Qualification

Emergency managementProcurement managementContract managementFinancial Management System (FMS)ProcurementSourcing Solution Portal (PASSPort)Payee Information Portal (PIP)Communication skillsProblem-solving skillsTeamworkTime management

Required

A four-year high school diploma or its educational equivalent approved by a state's department of education or a recognized accrediting organization and six years of satisfactory full-time professional experience in one or a combination of the following: emergency management, fire, police, or military service, public safety, public health, public administration, urban planning, engineering, or another specialized area to which the appointment is to be made

A baccalaureate degree from an accredited college and two years of satisfactory full time professional experience in the areas listed in '1' above

A master's degree from an accredited college in emergency management, public administration, urban planning, engineering, economics, political science, the physical sciences, or related field and one year of satisfactory full-time professional experience in the areas listed '1' above, at least two years of which must have been in one of those areas, or another specialized area to which the appointment is to be made

Education and/or experience equivalent to '1', '2', or '3' above. However, all candidates must have a four-year high school diploma or its educational equivalent

To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, one additional year of professional experience as described in '1' above

Preferred

Ability to handle multiple procurement requests concurrently and on an on-going basis

Ability to work under pressure and restrictive deadlines, in an atmosphere of intense activity

Excellent written and verbal communications skills

Effective problem-solving skills, and the ability to prioritize, manage time, and engage in multiple tasks in a fast-paced environment

Ability to work independently and as part of a team

Knowledge of City systems such as Financial Management System (FMS); Procurement and Sourcing Solution Portal (Passport); Office of Citywide Procurement (OCP), and the Payee Information Portal (PIP)