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Academy School District 20 · 1 month ago

Administrative Assistant for High School Principal

Liberty High School, Colorado Springs, CO

Full-time

Onsite

New Grad, Entry Level

$25.32/hr - $26.59/hr

Academy School District 20 is seeking an Administrative Assistant for the High School Principal. The role involves supporting the principal with various administrative tasks to ensure the efficient operation of the high school.

Education

Responsibilities

Reports consistently for work as scheduled

Performs other duties as assigned

Attains proficient or higher evaluations on established Performance Standards

Assists in administrative problem solving, planning, and execution of school goals and objectives

Assists the principal in general administrative operations

Coordinates school and social functions and events

Designs and prepares materials for District Accreditation Committee, NCA, site planning, School Improvement Committee, and/or other district and school-based groups

Maintains calendars for school use, may include master calendar, schedule of building use, and administrator’s calendar

Maintains current information on staff, including employment data, FTE, salary/benefits, and/or source of funding

Maintains office filing systems

Monitors, reconciles, and assists the principal, including but not limited to budgets, funding, grants, contracts, payroll, travel, and/or purchasing; may assist with fiscal planning of school’s yearly budget, including participating in seeking alternate sources of funding

Opens, sorts, and distributes incoming mail and/or prepares outgoing mail as required

Orders supplies and prepares purchase orders

Organizes resources and establishes priorities

Oversees and/or performs a range of diverse administrative activities; serves as a central point of liaison with students, parents, departments, other schools, the Education and Administration Center, and the community in the decisions of day-to-day matters concerning the school

Prepares and maintains confidential notes, minutes, reports, and investigative materials, including expulsion, denial of admission, etc

Prepares reports as required, including payroll reports, state and federal reports, staff absence reports, etc

Provides administrative assistance to the principal, to include the employment process of staff

Provides and/or oversees support activities for the school such as answering telephones, assisting, and resolving problems and inquiries of visitors

Provides significant leadership role in building with personnel, students, and parents

Records information of all school accidents and files or forwards accordingly

Researches information and gathers data to prepare special and/or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources

Schedules appointments and maintains principal’s calendars, schedules, events, and/or travel arrangements, as required

Utilizes knowledge and understanding of issues to create and compose administrative correspondence and documentation, including minutes from committee meetings

Qualification

General Office ExperienceComputer ProficiencyOrganizational SkillsCommunication SkillsRecord KeepingBookkeepingTime ManagementConfidentialityInterpersonal SkillsProblem-Solving SkillsDetail-OrientedAdaptability