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City of Pittsburgh · 4 hours ago

Fiscal and Contracting Coordinator

Pittsburgh, PA

Contract

Onsite

Entry Level

$58K/yr - $58K/yr

1+ years exp

City of Pittsburgh is seeking a Fiscal and Contracting Coordinator who will maintain complex financial records and provide technical assistance for the Department's accounting activities. The role involves overseeing various fiscal management functions, advising on fiscal matters, and ensuring proper expenditure of funds from various sources.

Innovation Management

Responsibilities

Oversees the accounting, grant management, purchasing, cash management and other fiscal management functions of the Department and monitors its financial accounting and management application systems (e.g., J.D.E., etc.)

Advises Director and Assistant Director regarding fiscal matters; effectively recommends and implements approved fiscal policies and procedures

Manages and accounts for proper expenditure of funds from federal, state, or other public and private sources; prepares and maintains required documentation and reports

Organizes, maintains, and reconciles journals, ledgers and various other financial records, both manually and by computer (e.g., J.D.E., Microsoft Word, Excel, etc.)

Oversees and may assist with the preparation of contracts, grant applications, legislation, etc.; recommends approval of invoices for payment; makes drawdowns to ensure the availability of funds

Ensures that adequate and correct financial information is maintained and made available to departmental managers, funding agencies, auditors, etc

Oversees the expenditures of goods and services used by the Department

Records, plans, assigns, processes, and verifies payments for Department's fiscal transactions

Assists in the preparation of the Department's budget

Prepares financial statements, reports, and tabulations; prepares special reports in connection with fiscal records as assigned or required

Acts as a liaison to other City departments and vendors to expedite deliveries, explain bills, provide information, etc

Analyzes accounting problems and recommends revision in forms, account classifications, and statements within the framework of the City and other pertinent governmental regulations

Collects, records and deposits funds received by the Department

Assists in the preparation and execution of assigned contracts

May prepare and/or review all appropriate legislation

Performs activities and functions of related lower-level personnel and other related tasks and duties as assigned or required

Qualification

Fiscal managementAccountingFinancial systemsJ.D.E.Microsoft ExcelGrant managementBudget preparationFinancial reportingSoft skills

Required

One (1) year of full-time professional experience in fiscal management or accounting

Bachelor's Degree in Finance, Accounting or a related field

Education/training and/or work experience may be substituted on a year for year basis if the application clearly shows the required number of years to meet the Total Qualifying Requirement for this position (based on the sum of work experience and education/training listed above). The Total Qualifying Requirement is five (5) years