Apply on Employer Site

Simon and Schuster Books · 3 weeks ago

Administrative Assistant, Art & Design (Temporary/Short-Term Assignment)

New York, NY

Full-time

Hybrid

New Grad, Entry Level

Simon & Schuster is a global leader in general interest publishing, dedicated to providing the best in fiction and nonfiction for readers of all ages. The Art & Design Assistant role is essential for supplying materials to Adult imprints, handling tasks such as clearing permissions, managing invoices, and coordinating with various departments.

Publishing

Responsibilities

Clearing permissions, negotiating fees and appropriating rights for artwork and photography. Strong communication skills with colleagues, other departments and clients/freelancers/artists is necessary

Issuing purchase orders and FED forms, tracking and processing invoices, and archiving records

Trouble shooting with accounts payable for freelancer payments

Strong tracking skills for finding art ownership that is archival or found online

Working with our legal department to approve art usage

Negotiating and clearing art with movie studios

Creating 3D mock ups for Sales and Publicity

Supplying Sales, Ad/Promo, Subrights, Marketing and Editorial with covers and files

Managing the information on the DAM and the weekly Art Update that feeds to all Adult imprints

Working with the Digital and POD groups to keep our covers up to date and cleared in a timely fashion. Tracking rights of archival covers

Managing design and art credit information and font clearances on covers

Inputting production jacket/cover effects in TMM server

Photo and Art research

Managing and assigning art department mechanical routings

Overseeing the supplemental presentation for Sales Conferences which requires basic Indesign, Acrobat and Photoshop skills

Coordinating and recording Jacket meetings

General Ad Min support: Manage/order art and office supplies, schedule meetings, filing, retrieving, and back up of cover art files

Qualification

Art ownership trackingRights negotiation3D mock ups creationDigital asset managementInDesignAcrobatPhotoshopTracking skillsPhoto researchGeneral administrative supportCommunication skillsNegotiation skills

Required

Strong communication skills with colleagues, other departments and clients/freelancers/artists

Strong tracking skills for finding art ownership that is archival or found online

Basic Indesign, Acrobat and Photoshop skills

Photo and Art research experience

General administrative support skills including managing/order art and office supplies, scheduling meetings, filing, retrieving, and back up of cover art files