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Austin Community College · 1 day ago

Assistant, Senior Administrative: Accelerated Learning Support

Austin, TX

Full-time

Onsite

Mid Level

$48K/yr - $60K/yr

3+ years exp

Austin Community College is a public two-year institution that serves a multicultural population of approximately 41,000 credit students each Fall and Spring semester. The role involves providing advanced clerical and administrative support, coordinating departmental activities, and assisting faculty, staff, and students with various administrative tasks.

Higher Education

H1B Sponsor Likely

Responsibilities

Provides administrative support of a responsible and complex nature and assists multiple departments. Performs with autonomy and initiative

Coordinates departmental activities

Performs administrative duties in support of faculty, staff, and/or student efforts, including examining and answering correspondence, processing and prioritizing office communications, processing mail, answering the telephone and email, arranging conference calls, and maintaining or coordinating the supervisor's schedule

Gathers and compiles data, and produces specialized reports and documents. Maintains files, records, logs, and other tracking systems

Responds to and/or directs inquiries in person or on the telephone. Accesses and works with other staff to resolve issues from students, employees, and the public

Maintains schedules, calendars, and appointments, which may include meetings and events and the arrangements associated with such, including preparing agendas, minutes, equipment, location, information packets, and follow up action items

Performs complex computer activities including word processing, data collection, analysis of information, scheduling processes, and creating visual and graphic presentations; may update websites or use social media

Coordinates the purchases of equipment and supplies; processes requisitions, monitors multiple departments budgets, maintains asset inventories, and assists in preparing budgets for some departments

Analyzes operating practices such as record keeping systems, forms control, personnel, and budgetary requirements to create new systems or procedures

May serve as a technical resource for computer hardware and software and other office equipment such as copiers and fax machines

May coordinate and review work of office or department personnel

May be assigned responsibility for special projects such as compiling special reports, scheduling rooms, compiling information, processing new hire paperwork, and creating presentation materials

Qualification

Administrative supportBudget preparationOffice managementWord processingData analysisCustomer orientationInterpersonal skillsOrganizational skills

Required

Three years related work experience

Associate degree

Correct English usage, grammar, spelling, punctuation, and vocabulary

Principles and methods of budget preparation and expenditure control

Records retention, preservation, and recording

Office management processes and procedures

Maintaining an established work schedule. Some positions may be required to work evenings and/or weekends

Effectively using interpersonal and communications skills

Effectively using organizational and planning skills, including the use of attention to detail and follow-through

Compiling and organizing complex material, and summarizing discussions and actions taken in report form

Reviewing and preparing narrative and statistical reports and records

Interpreting and applying rules, regulations, policies, and procedures

Maintaining confidentiality of work-related information and materials

Establishing and maintaining effective working relationships

Effective customer-orientation when working with a diverse population

Use a variety of spreadsheet, word processing, database, and presentation software including Word, Excel, and Power Point

May use social media, work with desktop publishing, and update webpages

Work is performed in a standard office or similar environment

Subject to standing, walking, sitting, bending, reaching, pushing, and pulling

Occasional lifting of objects up to 10 pounds

Company

Austin Community College

Austin Community College is a nationally recognized two-year college serving Central Texas.

Founded in 1973

Austin, tx, US

1001-5000 employees

http://austincc.edu

H1B Sponsorship

Austin Community College has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (2)

2024 (3)

2021 (1)