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Elgin Community College · 1 day ago

Managing Director of Business Services

Elgin, IL

Full-time

Onsite

Lead/Staff, Director/Executive

$85K/yr - $113K/yr

5+ years exp

Elgin Community College is dedicated to providing educational opportunities to over 9,000 students and is seeking a Managing Director of Business Services. This role provides strategic leadership and operational oversight for key administrative functions, ensuring compliance with institutional policies and driving efficiency across all service areas.

Higher Education

Responsibilities

Act as a Resource Manager within the Emergency Operations Center (EOC). This entailsthe management of the logistical needs across the five core mission areas of protection, prevention, mitigation response, and recovery for planned events or incidents. Maintains 24/7 availability to respond to declared emergencies; serves as a member of the incident management team or policy group as assigned by the EOC Manager and completes required emergency preparedness training

Direction and oversight of the College’s purchasing function. Use of extensive experience and judgment to develop and implement procurement strategies using best practices to ensure continuous supply of quality and cost-effective goods and services

Expertise in the development of complex statement of qualifications, RFP’s, RFQ’s, ITB’s, contracts, business documents and other agreements while assuring compliance with applicable laws

Thorough evaluation of competitive bids and proposals to select the lowest responsible vendor/contractor

Ensure selection is fair and legally defensible

Monitor vendor and product performance to ensure they continually meet the highest standards

Negotiate with vendors when appropriate as permitted by law

Provide oversight of content of board actions for submission to the Board of Trustees. Must be able to effectively defend any purchase to the Board of Trustees and taxpayers

Oversight of the management of 1,600 active vendors

Advise legal counsel of potential complications pertaining to purchasing activities and cooperate in the College’s defense if needed

Interpret and apply the Illinois Public Community College Act, General Accepted Accounting Principles (GAAP) and other state and federal statutes, laws, and regulations

Evaluate, make recommendations, and develop College-wide policies and administrative procedures for the implementation of standards that represent best practices while conforming to state statues, regulations, and laws governing public institutions and state agencies. Enforce compliance to insure College-wide ethical practices. Oversee training and instruction to personnel throughout the College community to provide direction as it relates to Business Services policies and administrative procedures; procurement options, best purchasing methods, bidding requirements, ethical requirements, appropriate product/service/vendor evaluation, lease vs. buy, contract administration, and problem resolution

Act as the liaison for Elgin Community College to ensure compliance with the Business Enterprise Program (BEP) for Minorities, Females, and Persons with Disabilities Act 30 ILCS 575/0.01. Responsibilities include building strategies to create an environment of inclusion and increase purchases with BEP vendors, and provide bi-annual reporting to State Agencies

Must be knowledgeable in departmental goals and objectives; provide authoritative guidance to Administrators on College wide goals and objectives relating to contract activity

Direct activities concerned with memos of understanding, and contracts for purchase or sale of equipment, materials, products, or services: Examine performance requirements, delivery schedules, and estimates of costs of material, equipment, and production to ensure completeness and accuracy

Review and negotiate financial contracts for the College. Exercise signatory authority to contractually bind the College in legal agreements. Administer College contracts in a manner that ensures contractual obligations and intents are fulfilled

Point of contact for communication with legal, finance and business teams for resolution of contract issues and disputes

Consult with inside and outside legal counsel on complex contracts and issue resolution

Member of the Facilities Master Plan Steering Committee. Responsibilities of the committee is to provide procurement and contracting expertise for Master Plan projects. Committee provides guidance on the overall strategic direction of new construction and renovation projects

Oversight of the College’s Receiving, records retention, mail operations, and asset management

Provide direction in the development of the strategic plan and budget for these functions to ensure continuous improvement, customer satisfaction, and continuity of services

Perform other job-related duties as assigned which pertain to the job description

Ability to work a flexible schedule which includes days/evenings/weekends as needed by the department

Qualification

Procurement experienceContract law knowledgeBudget managementRegulatory complianceMicrosoft Office proficiencyProposal developmentInventory systems knowledgeInterpersonal communicationProblem-solving skillsTeam management

Required

Bachelor's degree in business related discipline with a minimum of 5-8 years of progressively responsible procurement experience; or equivalent combination of training and experience

Considerable knowledge of the principles of contract and agency law, with the ability to interpret and apply state and federal statutes and laws

Considerable knowledge of computerized order entry and inventory systems

Considerable skill in the development of complex requests for proposals and bids for professional services, construction, equipment, and information technology

Considerable skill in organizing work to meet established deadlines while maintaining attention to detail with the ability to delegate work and in motivating and training others

Considerable skills working in a highly regulated environment

Considerable skills in analysis, problem-solving and decision-making regarding issues related to the scope of position

Considerable skills in written, verbal and interpersonal communication with the ability to work and communicate with internal and external stakeholders

Considerable skills in Microsoft office, that include high level of excel functionality

Considerable skill in developing and maintaining positive and professional relationships with internal and external customers from diverse populations