Apply on Employer Site

Stand Together · 1 week ago

Senior Administrative Assistant, Executive

Arlington, VA

Full-time

Onsite

Mid, Senior Level

3+ years exp

Stand Together is a philanthropic community that helps America’s boldest changemakers tackle the root causes of our country’s biggest problems. They are seeking a skilled Senior Administrative Assistant to provide high-level support to multiple principals within the Executive team, ensuring seamless operations and effective coordination across various initiatives.

GovernmentNon ProfitTrading Platform

Responsibilities

Calendar management. Build and maintain a deep understanding of priorities to effectively allocate leaders’ time. Prioritize a high volume of inquiries and requests while troubleshooting conflicts for your team. Make judgements on time and recommendations grounded in strategic priorities to ensure smooth day-to-day engagements

Meeting preparation and follow-up. Assemble meeting agendas and coordinate and track action items. Ensure upcoming meetings, meetings notes, and next steps are captured in our CRM (primarily Salesforce)

Deep organizational knowledge. Possess in-depth knowledge of the organization’s operations, priorities, and key stakeholders to effectively provide strategic executive support

General administrative support. Process invoice payments, reconcile receipts and expense reports on behalf of the leaders, and book and coordinate travel, itineraries, and logistics, and maintain contact information in our CRM

Identify areas to increase efficiency and innovate to improve administrative processes. Collaborate with internal and external Administrative Professionals to understand prioritization and make trade-offs. Identify and learn new tools and techniques to elevate the level of support and partnership the administrative team can provide

The role will be based in-person in the Ballston, VA office

Qualification

Calendar managementCRM managementMicrosoft OfficeExpense reporting softwareOrganizational skillsInterpersonal communicationProblem solvingConfidentialityStrategic thinkingWritten communication

Required

3+ years of professional experience in a support or administrative capacity

Professional manner and strong interpersonal communication skills, written and verbal

Excellent organizational skills with sharp attention to detail and the ability to think ahead, problem solve, engage proactively, and take initiative

Have a collaborative approach to work; give and receive feedback respectfully

Ability to think strategically about the principal's time as an allocation of resources

Demonstrate a high level of confidentiality, sense of judgment, and ability to improvise and creatively problem-solve while maintaining composure

Ability to provide articulate and concise oral and written communications

Proficiency with Microsoft Office: Word, Excel, Outlook (including expertise with Outlook's calendar function), and PowerPoint

Enthusiasm to contribute to Stand Together's vision and principled approach to solving problems, and a commitment to stewarding our culture, which champions values including transformation and innovation, entrepreneurialism, humility, and respect