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Eversheds Sutherland · 1 day ago

Executive Assistant

Washington, DC

Full-time

Hybrid

Senior Level, Lead/Staff

$85K/yr - $110K/yr

8+ years exp

Eversheds Sutherland is a professional services organization seeking a highly organized and proactive Executive Assistant to support multiple litigators. The role involves managing operations for a dynamic team, coordinating schedules, and handling client interactions while ensuring precision and discretion in all tasks.

ConsultingInformation TechnologySmall and Medium Businesses

Responsibilities

Monitors and manages phone calls, emails, and correspondence with professionalism and urgency

Manages and coordinates schedules, arranges travel logistics, and updates calendars

Manages timekeeping, billing, and prepares expense reimbursements, including credit card expense reconciliation

Prepares presentations for speaking engagements and events

Directs engagement with clients and external colleagues, including expert witnesses and co-counsel

Coordinates client matters, engagement letters, billing rates, statements, etc

Prepares and edits client correspondence

Maintains filing systems and projects, manage action items

Handles e-filing in district and state court systems

Coordinates and assists with trial preparation including depositions, discovery, trial binders and working with various vendors

Prepares Client/Matter Information Memorandum (“CIM”) conflicts check emails as well as CIM forms to be submitted to the Records

Participate in other activities as needed

Qualification

Litigation experienceMicrosoft Office proficiencyExecutive management skillsProofreading skillsAderant knowledgeITimekeep knowledgeOrganizational skillsAttention to detailConfidentialityCommunication skillsTeam player

Required

Eight to ten years of executive-level work experience supporting senior level leader(s) in a legal department within a similarly sized, multi-office professional services organization

Litigation experience is required

Strong executive management and administrative skills include word processing, general office procedures, filing techniques, managing email, maintaining project calendars, organizing work, and working with a wide spectrum of individuals

Strong proofreading skills, organizational skills, grammar and attention to detail are essential

Confidential, respectful and attentive; able to work with individuals at all levels in the organization as well as clients

Able to work with limited direction and supervision

Handles diverse tasks, is a team player and internal/external liaison between the individuals being supported and the partnership, departments, personnel, clients and vendors

Communicates accurately and professionally with internal and external clients and maintains total confidentiality in all matters

Manages a heavy workload with ability to prioritize projects and daily work to ensure timely completion of deliverables

High level of proficiency in the use of Microsoft Office programs, especially MS Word, MS Excel, MS PowerPoint and Outlook are required