Coda Search│Staffing · 2 weeks ago
Executive Assistant to Managing Director
Hoboken, NJ
Full-time
Onsite
Mid LevelCoda Search│Staffing is seeking an Executive Assistant to support their Managing Director. The role focuses on managing communications, scheduling, and logistics to ensure the MD can concentrate on their highest priorities.
ConsultingRecruitingStaffing Agency
Hiring Manager
Jennifer Abramo
Responsibilities
Inbox Management: You will be inside the leader's email daily—sorting what’s important, archiving the noise, drafting replies, and flagging things that need immediate attention
Calendar & Timekeeping: Managing a complex calendar that changes constantly. You’ll need to protect the leader’s time, resolve scheduling conflicts, and make sure they have 'deep work' time
Communication: Acting as the primary gatekeeper for leadership. You’ll speak on their behalf to internal teams and external partners
Preparation: Making sure the leader is never walking into a meeting cold. You’ll gather briefings, bios, and documents ahead of time
Travel & Logistics: Handling all travel arrangements and expense reporting with high attention to detail
Qualification
Required
Proactive attitude and ability to work independently without needing to be told what to do twice
Ability to handle a fast-paced environment without getting overwhelmed
Experience in inbox management, including sorting important emails, archiving, drafting replies, and flagging urgent matters
Experience in managing a complex calendar, resolving scheduling conflicts, and ensuring time for deep work
Ability to act as a primary gatekeeper for leadership, communicating effectively on their behalf
Experience in preparing for meetings by gathering briefings, bios, and documents
Attention to detail in handling travel arrangements and expense reporting
Reliability and attention to detail, catching details that others miss
Clear and professional communication style, with the ability to adapt tone to match the leader's voice
Good judgment in distinguishing between urgent emails and distractions
Experience supporting senior-level executives and understanding the rhythm of that world
Ability to maintain total confidentiality regarding sensitive information
Company
Coda Search│Staffing
At Coda, we believe the best way to serve our clients is through an inclusive and personalized approach. We’re not order-takers, we’re consultants.
Founded in 2011
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Linh Nguyen
Chief Operating Officer
Recent News
2025-08-13
Company data provided by crunchbase