University of South Alabama · 1 month ago
Secretary V - 003358
Mobile, AL
Full-time
Onsite
Mid Level
4+ years expThe University of South Alabama’s Psychology department is seeking to hire a Secretary V. The role involves preparing correspondence, maintaining departmental budgets, and assisting with faculty promotion packets while ensuring compliance with university policies.
EducationHigher EducationUniversities
Responsibilities
Prepares correspondence, course materials, reports, spreadsheets and other documents using a PC
Maintains departmental budget and financial records
Maintains files and prepares reports on faculty searches and ensures proper procedures are followed
Assists in preparing faculty promotion/tenure packets and leave requests
Takes minutes at meetings and prepares for final distribution
Answers questions regarding university and departmental rules, regulations, policies and procedures from faculty, staff, and students
Interacts by telephone, letter, email or in-person with faculty, staff and students in a professional manner
Utilizes the Banner Finance and Student Records Systems to access departmental and student information
Prepares and reviews requisitions, purchase orders, personnel forms and other forms as needed
Makes travel arrangements and prepares travel reimbursement forms
Assists in the student advising process to include providing student files to faculty and removing advising hold in Banner when advising is completed
Makes arrangements for meetings to include scheduling space, time and place
Greets and routes visitors
Opens and distributes mail for the department
Supervises student assistants to include assigning duties, checking work, and approving timesheets
Ensures confidentiality of all records
Regular and prompt attendance
Ability to work schedule as defined and overtime as required
Related duties as required
Qualification
Required
High school diploma or equivalent and four years of progressively responsible secretarial experience
An equivalent combination of education and experience may be considered
Company
University of South Alabama
University of South Alabama is an educational institute that offers various academic courses and programs for students.
10001+ employees
H1B Sponsorship
University of South Alabama has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
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Trends of Total Sponsorships
2025 (13)
2024 (17)
2023 (8)
2022 (14)
2021 (13)
2020 (7)
Funding
Current Stage
Late StageLeadership Team
Kristen Roberts
Chief Financial Officer
Chris Cannon
Chief Information Officer & Associate Vice President
Recent News
2025-11-04
2025-08-26
2025-05-01
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