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The American Legion · 3 weeks ago

Assistant Program Manager - Youth Education & Well-Being

Indianapolis, IN

Full-time

Onsite

Mid Level

$46K/yr - $48K/yr

3+ years exp

The American Legion is dedicated to supporting children in need, and this role focuses on advancing youth education and well-being initiatives. The Assistant Program Manager will assist Youth Program Managers in various administrative and operational tasks related to scholarships and grant programs, ensuring the effective delivery of services to youth.

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Hiring Manager

Angela Lundy

Responsibilities

Assist in maintaining a working knowledge of the day-to-day program administration and standard operating procedures for the range of American Legion youth scholarships, child well-being foundation (CWF), veterans & children foundation (VCF), and other collateral responsibilities assigned to respective program managers

Administer American Legion Youth scholarships

Grade applications by reviewing and validating submitted documentation

Liaise with scholarship applicants, recipients, and families as required to assist

Maintain records of scholarships and other relevant information

Handle initial intake and review of all grant applications for financial assistance, working with departments and investigators to ensure completeness and accuracy in ascertaining financial need and developing executive summary for review by leadership

Reviews and tracks all approved CWF grant applications, ensuring compliance with the grant guidelines

Liaise with departments and their chairman for children & youth and education and scholarships, including Legion Family members

Serves as staff liaison to the Citizenship and Naturalization Subcommittee, or other subcommittees as may be assigned by the director, with the following duties:

Developing meeting agenda

Conducting room set-up to include audio/video, U.S. and POW/MIA flags

Taking meeting minutes and assisting the chairman in with written and oral reports to the Americanism Commission

Performing other tasks as required by the chairman or members of the subcommittee

Coordinate requests for Scouting certificates and Square Knot scouting awards at the direction of the program manager-Youth Education

Assists with maintaining multiple donor recognition and award programs for the American Legion Child Well-Being Foundation and Veterans & Children Foundation

Works with Media & Communications, the Office of Fund Developing, Finance, and other divisions to ensure accurate reporting and grant/scholarship distribution and deadlines are met

Responsible for order, tracking, and shipment of all inventory-controlled products

Assists in developing, researching, and reviewing standard operating procedures (SOPs), annual reports, newsletters, printed literature, and websites

Assists with planning, preparing, and coordinating meetings at the national level, including training at the Children & Youth segment of the National Americanism Conference (NAC) and exhibition booths at the national convention

Assists program managers with budget tracking, annual budget planning, and administration

Other duties as assigned by the Director, Americanism Division

Qualification

Youth program administrationGrant administrationFinancial acumenPublic speakingMicrosoft OfficeInterpersonal skillsOrganizational skillsLeadership skillsProblem-solving skills

Required

Four-year degree or knowledge of specialized principles or techniques equivalent to those that would normally be obtained through a formal four-year college/university academic program; or in-depth specialized training directly related to the type of work to be performed

Possess excellent public speaking, writing and managerial skills

Possess excellent interpersonal skills

Possess excellent organizational skills and ability to multi-task

Proficiency in computer use, including Microsoft Office: Word, Excel, Access, PowerPoint, Outlook and Internet Explorer

Ability to travel as necessary by air and other means

Knowledge of the programs and the policies of The American Legion

Successful completion of sexual abuse awareness training and a criminal history background check is required annually for Americanism staff due to having direct contact with minor-aged children

3 years up to 5 years of experience in relevant fields

Preferred

Eligibility for membership in The American Legion is highly desired but not required; eligibility for membership in the Sons of The American Legion and/or American Legion Auxiliary is also favorable

Two years' experience in administrative work with a nonprofit organization or youth programs is a plus

Experience with grants, financial assistance, and/or scholarships a plus