University of Iowa · 4 weeks ago
Admin Services Coordinator - Gastroenterology/Hepatology
Iowa City, IA
Full-time
Onsite
New Grad, Entry Level
0+ years expThe University of Iowa is seeking an Administrative Services Coordinator to support the Division of Gastroenterology and Hepatology. This role involves providing administrative services, managing faculty activities, and assisting with daily operations to ensure the success of the division.
Higher Education
Responsibilities
Support the daily operations of the Division of Gastroenterology and Hepatology including coordination of specialized and routine events and activities
Provide administrative support to assigned faculty members, including, but not limited to managing and organizing schedules, assisting with travel arrangements, developing, and distributing correspondences, assisting with grant applications (as needed) and prioritizing events/meetings
Monitor required faculty compliances and required attendance and provide basic guidance and advice
Assist in the onboarding of new faculty members, including scheduling new faculty for appropriate training and orientation sessions. Work with Division Specialist & Administrator to identify office space and any other needs during onboarding
Assist in the preparation of required periodic and/or special reports
Assist with phone and fax coverage for the division when necessary
Assist with travel arrangements and meetings/ conferences for faculty and staff
Support the daily operations of the department faculty and staff
Other duties as assigned
Exercise basic knowledge of HR policies and procedures as they apply to the physician, or advanced practice provider
Monitor faculty mandatory compliances, required attendance, and provide basic guidance and advice
Provide basic guidance and direction
Initiate purchasing requests for faculty
Prepare financial reimbursements, monitor accounts, and reconcile university P-cards
Assist the fellowship coordinator with development of social media strategies
Communicate with department, college, and university resources as well as outside agencies
Assist Administrative Service Specialist with Qgenda, Smartweb, AskIM, and Epic programs requests to faculty
Serve as liaison to faculty, staff, students, alumni, and the public
Qualification
Required
Bachelor's degree or an equivalent combination of education and experience is required
Proficiency in computer software applications including Microsoft Word, Outlook, PowerPoint, and Excel
Ability to work outside of normal office hours when needed
Excellent customer service, public contact, demonstrated professionalism, and written/verbal communication skills
Demonstrated work experience of administrative office support (6 months- 1 year)
Preferred
Experience with EPIC and Qgenda
Experience with cash handling, procurement, or travel coordination
A working proficiency and success in organization and planning tasks, processing detailed information with a high level of accuracy and meeting deadlines
Knowledge of University policies, procedures, regulations, and guidelines as well as familiarity with UI Health Care
Application of the communication techniques and relationship building skills that develop the ability to work with a variety of individuals and groups in a constructive and collaborative manner is desirable
Company
University of Iowa
On our beautiful campus spanning the Iowa River, our faculty and staff enjoy access to an array of cultural, educational, and recreational activities.
10001+ employees
H1B Sponsorship
University of Iowa has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (353)
2024 (300)
2023 (244)
2022 (217)
2021 (201)
2020 (193)
Funding
Current Stage
Late StageLeadership Team
Kurt H.
Assoc. Professor, E-MBA Business, UI College of Business; Advised 300 companies globally, CEO
Vince Nelson
President & CEO
Recent News
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