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Harvard John A. Paulson School of Engineering and Applied Sciences · 1 day ago

Undergraduate Engineering Program Manager

Boston, MA

Full-time

Hybrid

Senior Level

5+ years exp

Harvard John A. Paulson School of Engineering and Applied Sciences is dedicated to addressing pressing societal issues through innovative engineering and science. The Undergraduate Engineering Program Manager is responsible for the administration of undergraduate engineering degrees, advising students, overseeing accreditation processes, and managing academic policies.

Higher Education

No H1B

Responsibilities

Pre-concentrator advising. Plan and oversee SEAS pre-concentrator advising events for all undergraduate programs, in coordination with the College’s Academic Programs Office and first-year advising schedule. Serve as the first point of contact for Harvard College students interested in joining the undergraduate engineering programs, including representing the engineering programs at advising events for pre-concentrators, hosting office hours, answering emails, and updating advising documentation. Administratively oversee the concentration declaration process for engineering programs, and process concentration declarations approved by program faculty. Provide curriculum content expertise and resources for engineering faculty advisors who have specific questions on requirements or policies

Academic administration. In coordination with the engineering faculty directors of undergraduate studies (DUS) and a team of undergraduate engineering programs advisors (ADUS), assign faculty advisors, track degree progress in the my.harvard Academic Advising Report (AAR), coordinate the course petitions process, execute course exception requests in the AAR, submit recommendations for graduations to the FAS Registrar, annually update degree requirements in the College Handbook and my.harvard AAR system, and collect grades from faculty for the ES 91r Supervised Reading and Research course

Curricular oversight. Work with faculty to track curricular updates, ensure compliance with all relevant guidance and policies, including ABET accreditation policies. Serve as subject matter expert on academic policy related to undergraduate concentrations for faculty. Prepare materials and attend and participate in faculty committee meetings regarding conferring of degrees

Educational committee administration. Administratively lead the Undergraduate Engineering Committee (UEC), working with the Engineering Sciences Director of Undergraduate Studies (DUS) and the engineering ADUS team to set the agenda for the committee, prepare materials, interpret and develop curricular policies, and lead UEC meetings

Accreditation administration. Responsible for oversight and execution of the annual ABET continuous improvement process, as well as the 6-year ABET accreditation review cycle. This includes working closely with the UEC to collect summative assessment data annually from the capstone course, formative assessment data every other year across the curriculum, ensure compliance with all ABET criteria, co-author the self-study report, and prepare for the accreditation visit

Staff Management. Manages one direct report within the Office of Academic Programs supporting undergraduate degree programs and course administration

Qualification

Engineering degreeABET accreditationAcademic administrationCurricular assessmentMS Office proficiencyData analysisInterpersonal skillsCommunication skillsOrganizational skillsProject management

Required

Bachelor's or advanced degree in engineering or a closely related field

A minimum of 5 years of relevant work experience

Strong interpersonal, verbal and written communication, and organizational skills required

Ability to work independently and to effectively engage a diverse group of constituents including faculty, students, staff, and external stakeholders

Ability to manage multiple diverse tasks and projects in a deadline driven environment

Ability to collect and analyze academic data for curricular assessment

Self-initiative, confidence, adaptability, and good judgment are essential

Strong proficiency in use of MS office software, including Word, Excel, Access, and Outlook with an emphasis on experience managing, extracting, organizing, and analyzing database information

Ability to quickly learn and adapt to new and emerging office technologies, systems, and electronic tools