Legends Global · 2 days ago
Event Coordinator - INTRUST Bank Arena
Wichita, KS
Full-time
Onsite
Entry, Mid Level
2+ years expLegends Global is seeking an Event Coordinator to assist in all aspects of events under the supervision of the Senior Event Manager. The role involves organizing facility operations, coordinating with clients and service contractors, and providing support for various events including hockey games and concerts.
HospitalityMarketingSports
Responsibilities
Organize all aspects of facility operations related to events
Meet with client group to plan and organize assigned meeting and/or event
Coordinate activities with various service contractors for assigned meeting and/or event
Guide clients in preparation of event by interpreting and explaining contract provisions, policy and procedure
Provide status updates to client for deadline schedules, including but not limited to floor plan submissions, meeting room set-up specifications, insurance requirements and other relevant details
Prepare cost estimates and monitor final billing
Coordinate all Wichita Thunder Hockey home games and other team events. Assist with planning & preparation of Family Shows, Concerts, & Private Events as assigned
Provide clear, concise and timely communication of detailed requirements to operations departments. Assist in scheduling operations set-ups to provide equipment or service needs. Monitor and supervise facility set-up when necessary
Provide show promoters, tours and event organizers with building information they may request in the Tech Packet
Maintain the proper image and generate positive public relations with clients, patrons, guest and staff
Serve as primary liaison between client and facility/departments
Monitor in-house events, maintain close contact with clients and facility staff to ensure successful event. Follow-up on all client requests, concerns, and problems
Attend appropriate planning, organization and other event and facility meetings in support of facility operations
Provide Event Service support to Capitol Federal Amphitheater from advances to day of show support
Work with Local 190 Stagehand Union to adequately staff show calls and utilize approved 3rd party labor sources to subsidize calls as needed
Regular attendance is an essential job function
Position requires the ability to work at all Legends Global facilities in Wichita and Andover
Work extended and/or irregular hours including nights, weekends and holidays as needed
Other duties and responsibilities may be assigned
Qualification
Required
High School Diploma or GED
Two (2) to three (3) years related experience and/or training through event coordination or meeting planning, or equivalent combination of education and experience
Customer/Guest service experience is required
Ability to speak read and write in English
Demonstrate knowledge in industry terminology, facility capabilities, operational procedures, event coordination and event-related services
Handle conflict, make common sense decisions and exercise proper action during high tension and stressful situations
Know basic math
Handle multiple tasks simultaneously
Perform light lifting and carrying at times
Operate a personal computer using Windows, Microsoft Office software, and PowerPoint
Operate portable radio with earpiece, telephone, cellphone, copier, and fax machine
Follow oral and written instructions and communicate effectively with other in both oral and written form
Organize and prioritize work to meet deadlines with special attention to detail
Work effectively under pressure and/or stringent schedule and produce accurate results
Work independently, exercising judgment and initiative
Maintain an effective working relationship with clients, employees, exhibitors, guests and others encountered in the course of employment
Remain flexible and adjust to situations as they occur
Regular attendance is an essential job function
Position requires the ability to work at all Legends Global facilities in Wichita and Andover
Work extended and/or irregular hours including nights, weekends and holidays as needed
Preferred
Bachelor's degree from an accredited school
Degree in Sports Management or Business preferred but not required
AutoCAD or comparable diagram drafting software a plus
Event Planning software, (Momentus Elite, VenueOps), helpful
Previous experience with coordinating sporting events desired
Company
Legends Global
Legends Global is the premier partner to the world's greatest live events, venues and brands.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
New Mountain Capital
2017-05-04Series Unknown
Leadership Team
Shervin Mirhashemi
Chief Executive Officer
Scott Aronsky
Chief Financial Officer
Recent News
2025-12-05
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