Apply on Employer Site

FIRST · 1 week ago

Project Manager, Corporate Events

New York, NY

Full-time

Hybrid

Mid, Senior Level

$70K/yr - $100K/yr

5+ years exp

FIRST is a leading global brand experience agency serving clients across various industries. The Project Manager will support client accounts by planning and delivering virtual, in-person, and hybrid events, ensuring precision and excellence through effective project coordination and collaboration with cross-functional teams.

Events

Responsibilities

Full life-cycle planning and execution of multiple key events in a virtual, in-person and hybrid capacity

Virtual event planning and project management including confirming appropriate virtual platform, creation of timelines, invitation process, thorough and regular communications to attendees, suppliers and stakeholders

Financial management, including: budget development and management, expense management and invoice processing, timely post-meeting reconciliation and final financial reporting

Sourcing, negotiating, and managing site selections, contract management for venues and suppliers

Coordinate registration, transportation, hotel accommodations, entertainment, gift selection, audio/visual needs, webcasts, staging and speaker selection for all programs; strong focus on vendor management

Work with the team to ensure adherence to the client’s standards of operation and policies; ensure compliance and risk guidelines are followed

Travel (when applicable, approximately 20–40% annually) for site inspections and on-site management of live events to ensure full coordination of logistics and on-site teams for in-person events

Post event wrap up including final attendees, budget reconciliation, observations, suggestions for following year, as well as client debriefs for year over year improvements

Co-plan with colleagues and the client on larger scale programs; strong team player

Create and closely monitor value adds at every opportunity and demonstrate commercial awareness

Share knowledge of best practices, new suppliers, services and venues

Deepen relations with existing clients and maximize on all opportunities to generate new business

Qualification

Event coordination experienceVirtual event experienceProject management skillsCvent experienceFinancial managementClient management skillsProactive problem-solvingVenuesMicrosoft Office proficiencyLeadership skillsCommunication skillsNegotiation skillsOrganizational skillsTeam playerCustomer focus

Required

5 – 7 years' event coordination experience, preferably in a corporate or financial services environment

Experience in events, conferences, meeting and production management, including but not limited to C-level executive events, cocktail receptions and dinners, meetings and multi-day events

Experience in working with and managing senior clients

Motivated, self-starter, ability to work independently and project plan; ability to think innovatively

Excellent project management skills with the ability to manage multiple projects simultaneously; proven ability to work well under pressure to meet established deadlines

Virtual event experience required – Webex and Zoom experience a plus

Willingness to help mentor junior team members or train new joiners

Leadership/influencing/negotiation and decision-making skills

Resourceful individual with the ability to take direction and work independently; be proactive with ideas and creative solutions

Customer focus, approachable; ability to adjust to client needs and style and deepen relationships in support of their programs; adapt to ever changing demands and different client work styles

Strong client management skills

Strong oral and written communication skills

Ambitious, proactive and highly organized

Willing to travel to various locations for site-visits and on-site management of events

Proficient with Microsoft Office

Knowledge of venues and suppliers in key US cities