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Indian River State College · 1 month ago

Program Assistant - Educational Talent Search

Fort Pierce, FL

Full-time

Onsite

Entry Level

2+ years exp

Indian River State College is a leading public institution located on Florida’s Treasure Coast, dedicated to academic excellence and community engagement. The Program Assistant for the Educational Talent Search unit provides administrative and programmatic support, including managing records, scheduling, and delivering customer service to students and staff.

Higher Education

Responsibilities

Coordinate and schedule appointments, meetings, and program activities

Participate in regular staff meetings with the Director, target school representatives, and program personnel to support planning and evaluation

Arrange travel and event accommodations as needed

Draft and prepare correspondence

Record and maintain minutes for program and committee meetings

Assist with planning and implementation of field trips and cultural activities

Relay routine directives from the Program Director to staff

Coordinate food orders and other purchases for program events

Perform basic bookkeeping and record-keeping tasks

Open, sort, and distribute incoming mail

Conduct data collection using technology-based tools to assemble and report program statistics

Support the efficient daily functioning of the office

Assist with transportation coordination and scheduling of facilities and equipment

Perform other duties as assigned

Qualification

Office management experienceMicrosoft Office proficiencyEDGARCommunication skillsOrganizational skillsCultural empathyValid Florida driver’s licenseInterpersonal skillsDetail-orientedSelf-motivated

Required

Associate in Science degree in Accounting Technology, Business Administration or related area

Minimum of two (2) years of relevant work experience - preferably in office management setting

Workable knowledge and understanding of the Education Department General Administrative Regulations (EDGAR) specific to compliance, cost principles, and administrative responsibilities that govern TRIO programs

Familiarity with the Office of Management and Budget (OMB) Circular A-21, along with the Federal Register and how they apply to programmatic principles

Ability to maintain strict accuracy and be detailed oriented

Strong leadership, interpersonal and organizational skills

Excellent communication skills – both verbal and written as well as excellent telephone etiquette

Proven experience with Microsoft Office and Windows applications to include competence in word processing, database, and spreadsheets

Ability to work independently and with others, self-motivated

Working knowledge of St. Lucie County

Ability to empathize and work with persons representing culturally diverse backgrounds

Valid Florida driver's license