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Wiggin and Dana LLP · 1 day ago

Legal Administrative Assistant

Washington, DC

Full-time

Onsite

Entry Level

$55K/yr - $70K/yr

1+ years exp

Wiggin and Dana LLP is seeking a Legal Administrative Assistant to provide administrative support to lawyers, paralegals, and administrators. The role involves managing document production, handling telephone calls, maintaining client files, and supporting the reception desk.

Consulting

H1B Sponsor Likely

Hiring Manager

Jasmine Davila

Responsibilities

Provides word processing, typing and document production services in accordance with the requirements of assigned attorney/paralegals/administrators

Proofreads all documents produced for correct formatting, spelling and grammar, and ensures that all attachments, exhibits or enclosures are intact

Prepares documents for mailing with special attention given to completeness of enclosures, etc

Transcribes documents, as required

Handles incoming telephone calls, taking thorough messages. Makes sure call is given timely response

Strong knowledge of conflicts, billing, records management systems and processes

Understands requirements of and completes process accurately and promptly

Understands time entry process and requirements. Assists timekeepers in meeting the deadlines

Ability to extract appropriate billing information as requested

Creates and maintains client files. Understands procedures to make files inactive and to recall inactive files

Opens and sorts incoming mail, as requested

Maintains individual lawyer(s)/paralegal(s) calendars as required

Makes travel arrangements for assigned attorney(s) as required

Processes photocopy and scanning requests. Works with Office Services to complete larger projects

Provides back‑up assistance to other secretaries and staff members as required

Notarizes documents as requested

Answer incoming telephone calls promptly, processing as appropriate; transferring call or answering questions, etc

Utilize appropriate software to schedule conference rooms and visitor offices, ensuring all requirements are appropriately documented

Coordinate reservation requirements with appropriate groups and other offices

Greet visitors upon arrival, ensuring they are seen promptly and all needs are met.Provide parking validation if appropriate

Oversee neatness of reception area and nearby conference rooms

Assist with assigned tasks such as large mailings, filing, as requested

Qualification

MS Office SuiteLegal softwareGrammarPunctuationCustomer serviceNotary PublicFilingSortingInterpersonal skills

Required

Bachelor's Degree or commensurate experience

1-3 years of experience as a legal secretary with increasing responsibilities

Strong knowledge of MS Office Suite; WORD, Excel, PowerPoint; familiar with current version of software

Knowledge of legal software and processes; time & billing, expense, scanning, PDF, etc

Strong knowledge of grammar, spelling and punctuation

Ability to perform general alphabetical and numeric filing, sorting and cross referencing

Knowledge of office equipment such as multi-function devices, telephones, facsimiles, etc

Ability to hand write clearly and legibly

Ability to speak clearly and articulately

Excellent interpersonal skills, including the ability to work effectively with all levels of Firm personnel, clients and vendors, in person and on the telephone

Strong customer service orientation

Ability to work independently and as a team member

Ability to exercise discretion

Ability to be in the office on a daily basis, working a full day

Becoming and remaining a Notary Public

Ability to sit for extended period of time

Ability to keyboard for extended period of time

Benefits

Comprehensive health benefits offered.

Company

Wiggin and Dana LLP

Wiggin and Dana is a law firm providing legal services in Connecticut, New York, Philadelphia, and Washington, DC.

Founded in 1934

New Haven, Connecticut, USA

201-500 employees

http://wiggin.com

H1B Sponsorship

Wiggin and Dana LLP has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

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Trends of Total Sponsorships

2024 (1)