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West Virginia University · 3 weeks ago

(Remote) Financial Management Analyst Senior - Health Science Center Budget Office

United States

Full-time

Remote

Mid, Senior Level

3+ years exp

West Virginia University is seeking a Financial Management Analyst Senior for their Health Sciences Center Budget Office. This role involves performing a wide range of professional accounting and finance functions, focusing on financial planning and budgeting activities, and supporting the development and maintenance of various financial models and reports.

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Responsibilities

Reviews and analyzes the Payroll Edit and Payroll Suspense account reports for HSC Central Units. Monitors payroll suspense account balances and coordinates corrective actions with the HSC Central Units. Verifies the correction of discrepancies in Oracle

Maintains the HSC Oracle HR Module by providing personnel funding sources, assignments, and percentage of effort updating and reporting for appropriated and research salary support

Reviews and maintains HSC faculty and management employment contracts, payroll personnel records, PIQ submissions, Notice of Appointment process, and submittal of all necessary EBO forms to Shared Services and Payroll

Responsible for verifying accurate funding sources for salaried/hourly personnel in the HSC VP Units

Responsible for reviewing and submitting the Payroll Adjustment form to Shared Services for the update of schedule lines, longevity and the process of labor distribution adjustments for HSC Central Units

Responsible for reviewing and submitting element entry pays to Payroll for supplemental, special, and one time salary payments for HSC Central Units

Manages and distributes the Research Corp annual appointment renewal process

Responsible for analyzing and reconciling the HSC year-end close data and GL detail within the new budget model

Responsible for completion of HSC Central ASU budget templates

Responsible for review and analysis of HSC ASU, Auxiliary and Primary Unit budget templates

Assists in maintaining the HSC position control system by receiving and reviewing new/modified State/Research Corp positions and facilitating approval of funding as it relates to budget planning and forecasting

Ensures the accuracy of staffing roster information utilized in the budgeting process for all HSC colleges, campuses, and units. This includes analyzing project needs to determine the appropriate data required, obtaining ad hoc and standard reports from Central Payroll and the Oracle system, reviewing and reconciling reports for accuracy, working with the appropriate parties to correct inaccuracies, and maintaining/updating the information throughout the year as staffing changes occur

Assists in the creation and analysis of the operating budget for all HSC colleges, campuses and units. This includes creating reports by analyzing data and verifying the accuracy of final outcomes

Responsible for the tracking and monitoring of all College and EBO submissions in accordance with the Budget Office Planning Calendar and following up on past due submissions

Responsible for analyzing and compiling salary increase data, producing detailed and summary reports for management and creating budget modifications as needed

Assists in the analysis and preparation of monthly, quarterly, and annual variance reporting. Includes reviewing the data compared to expected results, identifying and documenting any concerns or issues and contacting the appropriate person for corrections

Oversees HSC Effort Reporting Process. Contact EBOs as appropriate to ensure the timely completion and submission of effort reports

Acts as Project Manager for budget modules managed through the WVU HSC Project Management System

Responsible for reconciliation and analysis of the HSC Budget. Includes in depth comparisons of a vast amount of data from uploaded budget in Oracle verses the Budget System reports

Responsible for managing and maintaining the HSC Business Office vanity email account

Builds and maintains the Central Allocation function in the Axiom Budget System and Excel. Responsible for the maintenance and preparation of Budget Allocation letters and in addition responsible for evaluating and implementing more efficient and effective means to develop the Allocation letters

Assists the business officers in the HSC units and schools with reporting and maneuvering through the operating and labor files in Axiom

Responsible for maintaining/updating the HSC Debt Service function

Responsible for compiling and completing the HSC Fund Balance reports

Development and maintenance of various short-term and long-term revenue and expense models to include Auxiliary Revenues, Salary and Wage Expenses, Supplies and Other Service Expenses, and various other models as requested

Responsible for analyzing and reconciling the University-wide year-end close data and GL detail within the new budget model

Manages and maintains the scholarship model for the University-wide budget model including critical data analysis and School/College allocation

Assists in the verification and analysis of University-wide Banner tuition and fees data in comparison to Oracle system data

Provides detailed data, analysis and summary of the University -wide annual and quarterly budget by fund type

Development and maintenance of the University-wide Budget by Fund Type Report that guides leadership, BOG, Finance, and Treasury, while assisting with projections and monitoring throughout the fiscal year

Responsible for producing in-depth analysis of ad-hoc projects, providing summaries, presentations and recommendations for leadership

Responsible for compiling and completing the General University Fund Balance reports

Assists in the development of HSC policies, procedures and processes related to personnel, salary and compensation areas. Advises HSC leadership to implement changes by proposing revisions when appropriate

Acts in an advisory capacity to all faculty and staff on matters pertaining to personnel, salary, compensation and budget policies, procedures and processes, while providing training as needed

Responsible for understanding and interpreting University policies as they relate to operating budgeting processes

Plays a vital role in the completion of various and complex special projects, ad hoc requests and tasks for HSC management

Responsible for implementing training to all HSC Schools and Units regarding WVU processes and systems management. (ORACLE, Budget System, etc.)

Support and Back up for the Financial Management Analyst Lead Position in the HSC Budget and Planning Office. Duties to include compilation and analysis of tuition and fee data, tuition and fee models, enrollment data, market comparisons and the capital budget process

Qualification

ORACLE Payroll SystemAxiom Budget SystemFinancial ReportingBudgetingData AnalysisExcelTraining SkillsCommunication SkillsOrganizational SkillsProblem Solving

Required

Bachelor's degree in Business, Accounting, Finance or an equivalent combination of education and/or related experience

A minimum of three (3) years of experience in financial operations, preferably in a health care or academic, student-centered environment

Knowledge of accounting principles, analytical skills, strong communication skills, understanding of business practice standards, and professional judgement skills to operate in a dynamic environment

In-depth knowledge of ORACLE Payroll Personnel and Financial Information System

In-depth knowledge of entering, interpreting, and extracting data from ORACLE

In-depth knowledge of Axiom Budget System

In-depth knowledge of State, Research Corporation, and WVU Foundation policies and procedures

Ability to apply accounting principles and concepts, auditing, and budgeting

Advanced knowledge of Excel, Microsoft Word and Microsoft Access

Ability to prepare clear and accurate financial reports

Demonstrated ability to organize information, to perform financial calculations, and draw logical conclusions

Strong organizational and analytical skills

Strong verbal/written communication skills

Strong Commitment to Service

Ability to work independently and use good judgement in decision-making

Ability to apply knowledge in problem solving in complicated situations

Demonstrate good business management skills

Ability to effectively train employees in all areas of responsibility

Ability to continually learn and adapt to existing and new policies and procedures, and new information systems

Ability to cope with pressure of deadlines and heavy workloads as well as the frustration of ORACLE system problems, resulting in verification, re-verification and possible re-entry of data

General knowledge of payroll related matters, especially related to IRS regulations and University payroll/tax/benefits issue

Benefits

37.5-hour work week

13 paid holidays (staff holiday calendar)

24 annual leave (vacation) days per year (employee leave)

18 sick days per year (for when you’re ill, for when you need time to care for sick family, for your own, or your family’s, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)

WVU offers a range of health insurance and other benefits

401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ’s.

Wellness programs