Kubota Engine America · 1 month ago
International Logistics Coordinator
Lincolnshire, IL
Full-time
Hybrid
Senior Level
$82K/yr - $87K/yr
5+ years expKubota Engine America is seeking an International Logistics Coordinator to manage global logistics and trade compliance. This role involves coordinating with international partners, overseeing import/export operations, and optimizing supply chain efficiency to support revenue growth and customer needs.
Industrial EngineeringManufacturingOil and GasSalesTraining
Responsibilities
Coordinate and support the shipping and international logistics compliance for all departments (Check, confirm, analyze, and maintain USHTS of all products being imported by KEA, including EPA exemption status and providing EPA form 3520, updating HTS list for both import and export, etc)
Lead and coordinate with overseas headquarters (Kubota Corp. in Japan) and MTS (KEA’s Custom broker), forwarders, and steamship lines to facilitate shipping and logistics issues of both import and export for all departments (correcting documentation error, correcting EDI data error, communicating co-load information, communicating vessel schedule delay, issuing customs documents for both imports and exports, etc.), developing new process/strategies to make improvements
Initiate, coordinate, and lead high level projects and assignments involving international trade and operations, with overseas HQ, overseas affiliates, US Customs and other US government agencies, freight forwarders, and/or other transportation service providers (this involves developing new processes or improving current processes to have KEA become efficient and compliant with new/existing trade laws and regulations)
Negotiate freight transportation rates with service providers
Provide verbal and/or written translation assistance of Japanese/English language across various departments of both overseas offices and KEA if/when needed
Assist the arrangement of actual export shipments of both air and ocean cargo (exports out of customers’ sites and/or KEA warehouse). This includes communicating with MTS, and directly with customers for returnable pallet export arrangements
Improve/develop export processes and procedures within KEA
Provide analysis of various shipping costs, and assist and/or lead cost reduction projects
Respond to various requests and inquiries by logistics and trade related U.S. government organizations
Work with overseas HQ in assisting and coordinating EDI transmission as needed
Coordinate and/or issue insurance claims and related issues regarding damaged shipments, with forwarders, steamship lines, insurance company, and internally within the company (various departments as needed)
Improve/develop insurance claim process and procedures, and maintain them efficiency
Coordinate K-Track related seminars with MTS for Sales, Operation and Accounting Departments
Coordinate and set-up meetings with MTS and/or forwarders regarding operational issues on needed basis
Issue Country of Origin Certificates (NAFTA Certificates) for all departments/customers upon request
Document processes and update existing scripts (ISO purposes)
Support KEA’s C-TPAT certification status by managing all aspects of MSC outlined in the C-TPAT requirements
Coordinate and assist special projects related to international logistics (shipment diversions, track and trace, internal notifications, etc.)
Assist in the R&D process of supply-chain flow for three-way trade shipments for KEA’s customers to Central and South American regions (process, procedure, rules/regulations, etc.)
Monitor the progress of orders from receipt to final shipment to ensure timely delivery, detect problems, or expedite if required, by effectively communicating with the customer, KBT, MTS and warehouse personnel
Receive, research, and answer customer inquiries regarding sales orders and various other matters in a positive and supportive manner
Assist accounting department to resolve account receivable past dues and invoicing discrepancies related to captive accounts and international logistics issues
Maintain various spreadsheets and other data records by extracting, combining, updating, and creating new spreadsheets
Lead the third-party warehouse related issues and operations as needed
Supervise the captive accounts, and assist the sale assistant in charge of the accounts (general contact window for captive accounts at high level)
Create sales forecasts for the two captive accounts, monitor the sales progress, and make necessary analysis
Attend conferences related to captive accounts, and trade compliance relations; develop action items and strategies based on the information gathered from the conferences
Issue monthly shipment count report
Maintain an organized and secure work environment
Support co-workers in other departments as needed
Inform Manager of all noteworthy activities
Follow safety guidelines and department and corporate policies and procedures
Qualification
Required
Advances knowledge of importation and exportation (trade compliance regulations)
Excellent communication and interpersonal skills demonstrated by the ability to resolve conflicts, develop appropriate solutions to problems, and develop and maintain mutually beneficial relationships with customers and co-workers
Japanese language proficiency is required (speaking, reading, and writing)
Good command of the English language, both written and verbal
Excellent customer service skills
Ability to follow standard work instructions; be reliable and punctual
Ability to multi-task, establish priorities and meet deadlines, maintain a flexible attitude and approach towards assignments, and maintain level of organization in a changing and fast paced environment
Ability to comprehend an extensive variety of instructions, both oral and written
Excellent written and verbal communication skills
Strong problem solving skills and discernment for various decisions such as type of shipping method when not specified, pricing issues, or other system situations
Intermediate knowledge of word processing and advanced knowledge of spreadsheet applications
Ability to travel on an as needed basis, possibly overnight, either by car or plane
Associates Degree or equivalent
+5 years of administrative support, and international logistics experience (import & export coordination, processing, arranging, and analyzing, familiarity with USCBP and trade regulations)
Preferred
Experience using SAP is preferred
Benefits
Medical
Dental
Vision
Life Insurance
PTO
STD & LTD Benefits
401k Retirement Plan
Company
Kubota Engine America
Kubota Corporation and Kubota Engine America pioneered the compact, high-density diesel market as an alternative to small gasoline engines.
51-200 employees
Funding
Current Stage
Growth StageRecent News
2024-11-14
2024-11-07
Company data provided by crunchbase