IMDb.com · 12 hours ago
Executive Assistant, IMDb
Santa Monica, CA
Full-time
Onsite
Entry, Mid Level
$70K/yr - $97K/yr
2+ years expIMDb is the world's most popular and authoritative source for information on movies, TV shows, and celebrities. They are seeking a self-driven, highly organized Executive Assistant to support the General Manager of IMDbPro and the Director of IMDb Worldwide Communications, managing calendars, travel, and team engagement initiatives.
ContentMedia and EntertainmentTV
Responsibilities
Manage complex calendars and high-volume meeting requests across multiple time zones for two senior executives
Coordinate domestic and international travel arrangements, including expense report submission
Lead and execute team culture initiatives, office activities, and events in the Santa Monica office
Plan and execute staff meetings and offsite events throughout the year
Track key deliverables and drive completion of action items
Maintain knowledge management systems including team wikis to ensure documentation remains current and accessible
Partner with leadership to provide support for business cycles and operational mechanisms
Support employee onboarding processes
Coordinate effectively with EA peers, internal stakeholders, guild representatives, and entertainment industry professionals
Champion IMDb's culture and maintain team engagement as the EA in the Santa Monica office
Managing high-volume email communications
Coordinating complex, high-priority meetings with stakeholders across the organization
Arranging travel for industry conferences and other events
Tracking action items from leadership meetings
Managing logistics for product launch and team events
Working independently in an ambiguous environment, completing tasks with minimal guidance
Qualification
Required
2+ years of senior level leadership support, or 1+ years of Amazon experience
Experience with Microsoft Office products and applications
Experience managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel
Experience prioritizing and handling multiple assignments at any given time while maintaining commitment to deadlines
High school or equivalent diploma
Preferred
3+ years of senior level leadership support experience
Experience designing processes to maximize efficiency
Experience with software or hardware troubleshooting and device connectivity
Experience in media, entertainment, or tech industries
Proficiency with business tools (Concur, Slack, Wiki platforms, Microsoft Office)
Demonstrated comfort using generative AI tools to enhance productivity
Experience working with entertainment industry stakeholders, guilds, or associations
Benefits
Health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage)
401(k) matching
Paid time off
Parental leave
Company
IMDb.com
IMDb connects entertainment fans worldwide with movie, TV and celebrity content, reaching an audience of more than 250 million unique monthly visitors.
201-500 employees
H1B Sponsorship
IMDb.com has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (21)
2024 (18)
2023 (20)
2022 (34)
2021 (8)
2020 (23)
Funding
Current Stage
Growth StageTotal Funding
unknown1998-04-27Acquired
Leadership Team
Col Needham
Founder & Executive Chair
Emily Glassman
Director of Worldwide Communications
Recent News
2026-01-06
Company data provided by crunchbase