Prince George's Community College · 1 month ago
Administrative Specialist, Humanities
Largo, MD
Full-time
Onsite
Mid Level
$41K/yr - $45K/yr
4+ years expPrince George's Community College is seeking an Administrative Specialist for their Humanities Department. The role involves providing advanced-level administrative support, managing office tasks, coordinating operations, and ensuring smooth departmental functioning.
E-LearningEducationHigher Education
Responsibilities
Oversee reception duties, including greeting visitors, answering phone calls, and managing incoming/outgoing mail
Manages and performs the department’s administrative and clerical functions, including determining proper workflow priorities, and establishing and maintaining electronic filing and record-keeping systems with minimal supervision
Assist in disseminating information both professionally and expediently to all Humanities staff and faculty, including work study students
Maintain and organize office supplies, equipment, and facilities
Perform data analysis and generate reports as needed
Facilitates reimbursement process for faculty and staff
Prepares a variety of forms, listings, informational and statistical reports by determining data requirements, gathering and compiling information from multiple sources, verifying accuracy, and formatting data appropriately
Assist in preparing and monitoring the departmental budget by compiling budgetary information from academic areas and the Humanities, English, Social Science (HESS) division drafting the budget, entering information into accounts, and generating reports for the supervisor’s review. Prepares purchase requisitions received from department staff and submits for supervisor’s signature
Drafts correspondences, reports, and presentations
Coordinates with the Center for Performing Arts (CPA) Operations Building Tours for Humanities Academic Programs
Coordinates and schedules appointments, meetings, and conference rooms. Takes minutes of routine meetings; photocopies materials; maintains electronic filing system; sorts and distributes mail
Assist with planning office events and celebrations, humanities classroom activities, and programs
Ensures proper documentation, version control, and archiving of files
Assists academic coordinators with new equipment purchases for academic areas of the CPA
Tracks and monitors office supply inventory and arrange for replenishment of items as necessary
Maintains office supplies and all office equipment, troubleshooting office equipment problems, and notifies appropriate service personnel regarding repairs or replacements
Maintains humanities academic calendars and schedules
Performs all timekeeping /payroll functions for humanities assistants, academic tutors, draped and undraped models, etc
Performs other duties as required to support the mission and function of the unit
Qualification
Required
High School Diploma, GED, or equivalent required
Four or more years of progressively responsible administrative support experience including budget preparation, information dissemination, record-keeping, and extensive interaction with the general public
Proven experience in an administrative role, preferably in a fast-paced environment
Ability to maintain complex office records and to prepare reports from such records
Strong problem-solving and decision-making abilities
Excellent written and verbal communication skills
Strong organizational and time management skills
Proficiency in using office software, including word processing, electronic files, spreadsheet, and presentation applications
Ability to work independently as well as collaborate within a team
Ability to deal tactfully and courteously with the public and with fellow employees
Knowledge of building operations
Knowledge of academics
Must have the use of sensory skills to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle, or feel objects and controls
Physical capability to effectively use and operate various items of office-related equipment, such as but not limited to a personal computer, calculator, copier, and fax machine
Ability to communicate effectively in spoken and written standard English
As required by the 1986 Immigration Act, be prepared to present acceptable documentation showing your identity and that you are a U.S. citizen or an alien who is authorized to work
A background investigation will be conducted prior to the offer of employment. A signed authorization for the release of personal information will be required if selected for an interview
Company
Prince George's Community College
Prince George's Community College is a school in Upper Marlboro.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
NASA
2023-07-26Grant
Leadership Team
Dr. Kyle Turman
Program Director of Academic Transfer & Partnerships
Jasmine Jones Hopewell
Program Manager, Early and Middle College Programs and High School Partnerships
Recent News
2025-09-17
Maryland Daily Record
2024-12-18
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2024-12-17
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