U.S. Federal Solutions, Inc. · 1 month ago
Secretary III
Boston, MA
Full-time
Onsite
Mid Level
$60K/yr - $70K/yr
3+ years expU.S. Federal Solutions, Inc. is a leading management consulting firm providing support to federal and state governments. They are seeking an experienced Secretary III to provide executive level administrative support to the Federal Protective Service, ensuring the regional office operates efficiently and professionally.
AnalyticsConsultingInformation Technology
No H1B
U.S. Citizen Only
Responsibilities
Screen incoming calls and visitors for the Regional Director and Deputy Regional Director, routing inquiries appropriately and personally handling many information requests
Welcome and assist visiting agency officials, Central Office personnel, and other Regional Directors, including coordinating calls and providing on site administrative support
Respond to inquiries by clarifying needs, researching information, and developing accurate responses based on knowledge of government operations and established procedures
Coordinate with FPS divisions and other regional or headquarters offices to resolve inquiries and obtain supplemental information when needed
Establish, maintain, and control records and correspondence files for all matters related to the RD and DRD offices
Prepare, edit, and produce a wide range of documents including correspondence, reports, calendars, statistics, tables, mailing materials, and databases using Microsoft Office applications
Maintain and update web based data systems by reviewing daily blotter reports and entering significant incidents and activities throughout the workday
Interpret and validate data, seek clarification as needed, and enter inspections, technical reports, and other required documentation
Maintain official federal employee personnel files, ensuring records are accurate, complete, and safeguarded in accordance with federal policies
Prepare and submit travel authorizations and expense reports for the Regional Director, make travel and lodging arrangements, and manage itinerary changes using web based travel systems
Consolidate and prepare briefing materials for the Regional Director in support of weekly and ad hoc meetings and conference calls
Schedule, coordinate, and track use of regional conference rooms
Qualification
Required
US Citizenship
3 Years demonstrated experience providing senior level administrative or executive support, preferably within a federal or government contracting environment
Strong written and verbal communication skills with the ability to interact professionally with senior officials, staff, and external partners
Proficiency with Microsoft Office applications and web based data systems
Experience maintaining databases, records, and personnel files containing sensitive information
Ability to work independently, manage multiple priorities, and exercise sound judgment
Attention to detail and a high level of discretion
Preferred
Public Trust Preferred
DHS Suitability Preferred
Benefits
Employer-provided paid Medical / Dental / Vision insurance
Employer matching 401K plan
PTO
11 Federal Holidays
Additionally voluntary benefits to include Short / Long Term Disability, Term Life, and AD&D Insurance
Company
U.S. Federal Solutions, Inc.
U.S. Federal Solutions, Inc. is a management and IT consulting firm founded in 2010.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase