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Cotton Incorporated · 1 month ago

Administrative Assistant, Textile Research

Cary, NC

Full-time

Onsite

Entry, Mid Level

2+ years exp

Cotton Incorporated is a company focused on textile research, and they are seeking an Administrative Assistant to support their Textile Chemistry Research and Fiber Processing departments. The role involves managing various administrative tasks, including travel arrangements, budget tracking, and document preparation to ensure efficient departmental operations.

Business DevelopmentMarketingProduct ResearchTextiles

H1B Sponsor Likely

Responsibilities

Facilitate efficient departmental operations through skilled administrative talents

Track and process mail, expense reports, expenditures, requisitions, invoices, and accounting information

Coordinate travel arrangements for department staff and serve as a liaison between the departments and travel agency

Maintain the applicable departmental calendars and track departmental staff schedules and attendance

Assist with management of multiple budgets as related to travel and department programs/projects

Assemble and route documents such as CDAs, test services agreements, justifications, and purchase orders

Coordinate with Legal and Corporate Finance departments on all purchase approvals, contract reviews, and service agreements as needed

Obtain and route vendor insurance and contract documents

Compile, format, and proof departmental reports, presentations, and communications

Submit presentations and communications to Razuna and be able to transfer large files electronically

Coordinate the revision of departmental signs, posters, technical bulletins, information booklets, etc

Facilitate the purchase and shipment of raw materials (such as cotton for Fiber Processing)

Assist with ordering chemicals and supplies and entering chemical information into inventory database

Coordinate, maintain, and track the technical report Library Catalog, Quarterly Project Update, PDI Library, and entries into the Sourcing database

Assist with entering information in project tracking database(s)

Act as assistant to the Chemical Hygiene Officer by coordinating monthly safety trainings, filing SDS forms, updating the chemical inventory database, and arranging for annual equipment maintenance

Coordinate resources and assist with implementation of division-wide internal and external events, meetings, and tours in support of staff or visitor needs

Oversee the organization, preparation, and distribution of all receivers, transmitters, and earphones for all in-house group tours

Perform organizational duties as needed

Coordinate shipment of items

Participate in switchboard relief rotation

Participate in safety teams and assist with evacuation measures as needed

Respond to and/or direct external inquiries as appropriate

Assist with and/or coordinate special projects, as assigned

Qualification

Microsoft Office SuiteOrganizational skillsCommunication skillsBudget managementTravel coordinationCustomer service focusInterpersonal skillsAdaptabilityAttention to detailSelf-starter

Required

High school diploma or GED required

2-5 years of related work experience in an administrative support capacity

Professional written and verbal communication skills with a demonstrable quality of work

Strong interpersonal skills and professional enthusiasm, with a customer service focus

Ability to adapt smoothly to shifting priorities, changing schedules, needs, and responsibilities

Strong organizational skills with strict attention to detail

Ability to effectively prioritize and perform tasks based on importance and urgency

Ability to coordinate and conduct multiple assignments simultaneously

Motivated self-starter with the ability to work independently and within a team to meet deadlines and accomplish goals

Ability to learn and recognize technical and/or scientific language used within the Textile Chemistry Research and Fiber Processing departments

Ability to work with and protect confidential information

Proficiency in Microsoft™ Office Suite, in particular Word, Excel, PowerPoint and Outlook

This position requires domestic travel 0-5% of the time

Preferred

Associate or Bachelor's degree preferred

preferably in a science discipline

Company

Cotton Incorporated

From agricultural, fiber and textile research, market information and technical services, to advertising and public relations, fashion forecasts and retail promotions, we keep one goal in mind: To ensure that cotton remains the first choice among consumers in apparel and home products.

Founded in 1970

Cary, North Carolina, USA

51-200 employees

http://www.cottoninc.com/

H1B Sponsorship

Cotton Incorporated has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2023 (2)

2020 (1)