Icahn School of Medicine at Mount Sinai ยท 3 weeks ago
Administrative Coordinator - Center for Interventional Cardiovascular Research and Clinical Trials
NYC Metro Area
Full-time
Onsite
Mid, Senior Level
$65K/yr - $74K/yr
5+ years expThe Icahn School of Medicine at Mount Sinai is seeking an experienced Administrative Coordinator to join their clinical trials group. The role involves providing administrative, programmatic, and operational support in human resources, business development, and contracts management, while closely collaborating with clinical research project management and Center leadership.
Hospital & Health Care
Hiring Manager
Ashma Khan
Responsibilities
Serve as liaison for correspondence and personnel-related requirements
Coordinate with International Affairs for visa processing, immigration materials, and supporting documentation for international personnel and staff
Prepare academic/clinical appointment materials for research fellows and visitors
Support onboarding and orientation of new staff, volunteers, and observers
Participate in performance evaluations, promotions, transfers, and other personnel transactions as assigned
Assist in drafting, editing, and assembling proposals for new clinical research collaborations, contracts, and grants
Support proposal defense and presentation materials, coordinating with internal and external stakeholders to ensure consistent messaging and alignment with Center priorities
Participate in budgetary and scope negotiations with study sponsors and institutional offices under the direction of the Director and Associate Director of Operations
Interface with potential study sponsors (non-profit, industry, and federal agencies) to define scope of work and deliverables
Track and report on proposal, contract, and amendment metrics and timelines
Assist with contract and grant routing, ensuring compliance with institutional and sponsor requirements
Provide administrative support to the Center Director, including complex calendar management, scheduling of internal and external meetings, and coordination of multi-institutional and sponsor calls
Manage travel logistics and itineraries, including conference registration, ground transportation, hotel accommodations, and expense reconciliation
Prepare executive briefings, itineraries, and background materials for meetings and events
Serve as a point of contact for high-level visitors, collaborators, and institutional partners
Assist with document preparation, correspondence, and presentations on behalf of the Director
May provide faculty assistance to high priority projects that require project planning
May create and distribute funding opportunities packets, calendars and special alerts
Assists in the planning and logistical arrangements for forums, conferences, seminars, and/or meetings. Assist in the development and coordination of informational packets for participants. Transcribes and distributes minutes
Updates requisite information of faculty (CVs and Disclosures) as new contracts are signed
Mentoring new administrative hires, providing task related education, review and constructive feedback
Performs other related duties
Qualification
Required
Bachelor's Degree or equivalent combination of applicable
5 years related administrative or business experience required
Must have a strong working knowledge of Microsoft Office Suite
Must possess excellent communication and writing skills, professionalism and ability to work effectively both independently and as a part of a team
Ability to set priorities and excellent organizational planning, project management and time management skills
Preferred
Some supervisory experience preferred
Preferably within a healthcare or research environment, including diverse experience in clinical research operations, contract management, system management and internal/external benchmarking
Company
Icahn School of Medicine at Mount Sinai
The Icahn School of Medicine at Mount Sinai is an international leader in medical and scientific training, biomedical research, and patient care.
1001-5000 employees
H1B Sponsorship
Icahn School of Medicine at Mount Sinai has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
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Distribution of Different Job Fields Receiving Sponsorship
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Trends of Total Sponsorships
2025 (285)
2024 (298)
2023 (324)
2022 (294)
2021 (276)
2020 (305)
Funding
Current Stage
Late StageLeadership Team
Charles Powell MD MBA
System Chief, Division of Pulmonary, Critical Care & Sleep Medicine | CEO Respiratory Institute
Angela J. Lamb, MD
Chief Technology Officer, Department of Dermatology
Recent News
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