University of Utah ยท 1 day ago
Administrative Assistant
Salt Lake City, UT
Full-time
Onsite
Mid, Senior Level
$25/hr - $30/hr
3+ years expThe University of Utah is seeking an experienced Administrative Assistant to support the daily operations of Graduate Business Programs. This role is essential for ensuring the office runs smoothly by managing logistics, coordinating support across teams, and handling various administrative tasks.
Higher Education
Responsibilities
Serve as the main point of contact for the office by welcoming visitors, answering phones, and responding to inquiries
Manage daily office tasks, including ordering supplies, processing mail, and keeping shared spaces organized and functional
Work with university offices such as accounts payable, travel, and scheduling to process requests and complete tasks accurately and on time
Coordinate logistics for meetings and events, including scheduling, preparing materials, and arranging catering and room setup
Arrange travel for staff and student groups, ensuring that all details are accurate and within policy
Track financial transactions and process payments, reimbursements, and invoices
Prepare reports related to program budgets, recruiting activity, and student success data
Support team leaders with budget tracking and reconciliation by maintaining organized records
Assist faculty, students, and staff with operational and administrative needs
Help faculty with scheduling, printing, and organizing materials for courses
Provide general support across programs as needed to help meet deadlines and keep tasks moving forward
Learn key administrative functions across the department and provide backup support when needed
Communicate clearly and consistently with internal and external partners to ensure smooth handoffs and timely responses
Qualification
Required
1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience)
Administrative Assistants, III: Requires 3+ years of related experience
Administrative Assistants, IV: Requires 5+ years of related experience
Preferred
Professional experience in administrative support, ideally in a fast-paced or professional office setting
A clear track record of working in administrative or operations roles with strong references
Strong organizational skills and the ability to manage competing priorities and deadlines
Clear and professional written and verbal communication skills
Proficiency in Microsoft Office (Word, Excel, Outlook) and the ability to learn new systems and platforms
Comfortable working independently and solving problems without needing close supervision
Professional appearance and demeanor that fits with a business casual workplace
Experience in improving or creating systems to keep processes efficient and organized is a plus
Benefits
14.2% employer retirement contribution (no employee match required)
Health, dental, and vision insurance options with affordable premiums
Generous paid time off, including vacation, sick leave, and paid holidays
A supportive, mission-driven workplace located in the heart of Salt Lake City
Company
University of Utah
The University of Utah, located in Salt Lake City in the foothills of the Wasatch Mountains, is the flagship institution of higher learning in Utah.
10001+ employees
H1B Sponsorship
University of Utah has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (216)
2024 (189)
2023 (201)
2022 (175)
2021 (156)
2020 (174)
Funding
Current Stage
Late StageLeadership Team
Allison Nicholson
Special Assistant to CFO
Bruce Hunter
Interim Chief Innovation and Economic Engagement Officer
Recent News
National Institutes of Health (NIH)
2023-06-27
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