Dean Snyder Construction ยท 1 month ago
Project Coordinator I
Gretna, NE
Full-time
Onsite
Entry Level
3+ years expDean Snyder Construction is seeking a Project Coordinator I to support the project management team. The role involves managing project documentation, tracking project costs, and providing administrative support to ensure the success of construction projects.
Real Estate
Responsibilities
Job Set Up in Software System; Issue project number, enter and/or import project estimates for cost tracking
Prepare project contracts; draft AIA or project specific documents using industry-specific software. Send contracts to subcontractors and material vendors and ensure the necessary documentation is returned, recorded, and tracked
As requested, perform credit checks on subcontractors prior to sending out contracts. Confirm bonding for subcontractors and the project, as necessary
Establish and maintain all project documents electronically in designated folders on the shared server
Enter commitments and change orders and track back charges by job
Assist project managers in tracking subcontractor payments, review reports, and ensure expenses are allocated to proper phases. Assist in maintaining accurate customer account information in the software systems. Review regular bills and commitments and forward to Project Manager for approval prior to being sent to accounts payable
Review subcontractors pay applications by verifying payment histories, reviewing project management reports and ensuring established rules/procedures are followed
Prepare job cost reports detailing time and materials using specialized job costing software
Collect and track subcontractor documents; lien waivers, certificates of insurance and process subcontractor invoices
Regularly follow up with subcontractors and suppliers to ensure effective communication between all parties
At project completion; reconcile system reports with invoices and change orders to ensure complete and accurate billing and payment of committed costs
Reconcile retainage on completed commitment contracts
Work with team members to verify the end product, including reviews of related logs by project managers, accounts payable and accounts receivable
Learn and become proficient in use of the on-line project collaboration software. Effectively communicate with other project participants via this tool
Maintain the on-line bid software tool; keep vendor contact information current and accurate. Effectively use the available communication functions of the software
Be knowledgeable of sales tax laws in the project state to ensure vendors accurately bill taxes for the state in which the construction is performed
As required, maintain and record information for contractor statements on applicable projects and submit completed forms to the customer upon request
Provide customer service by responding in a timely and friendly manner to queries and requests from project managers related to project needs including, but not limited to; contacting potential subcontractors and material vendors for bids, maintaining various logs in project management such as RFI and Submittal tracking. Assist Project Managers in collecting quotes from various suppliers, applying for building permits, routing of blueprints and plans, mailings and gathering of additional information pertaining to projects
Provide clerical support including, but not limited to; correspondence, mailings, brochures, follow-up phone calls, database updating and filing
As required, coordinate connection and disconnection of job site utilities and phone service; arrange for dumpster service and temporary toilets at job sites; and calls to schedule locates
As required, Locate and arrange temporary housing for superintendent and crews when needed
Track and reconcile dumpster logs and portable toilets to invoices for accurate costing to the project
Track and compile daily logs for accurate equipment costing to the project
Request plans/spec books for projects; return upon project completion. Copy/scan and email plans/specs as requested
Help prepare for preconstruction and other meetings; including sending invitations, recording and typing meeting minutes
Collect, prepare and distribute contract closeout documents
Perform other duties as assigned to support the success of projects and organizational goals
Manage office supply inventory and place orders as needed
Front Desk Duties: Greet and assist visitors, answer and direct incoming calls, maintain a professional and welcoming reception area, manage mail and package deliveries, and provide support for general office inquiries. Maintain both electronic and physical filing systems to ensure accurate and organized documentation
Assist in preparing reports, presentations, proposals, and other administrative materials
Support the finance department with designated tasks as needed
Implement, update, and maintain office policies and procedures
Collaborate with team members to improve office processes and provide administrative support across various projects
Qualification
Required
Proven experience as project coordinator or general accounting experience
Adherence to laws and confidentiality guidelines
Proficient in MS Office (especially Excel)
Working knowledge of construction accounting software or ability to quickly learn/use software
Excellent math ability
High degree of attention to detail and trustworthiness
Ability to audit and reconcile documents
Ability to proofread and edit documents to ensure accuracy
Prioritizing and organizing daily work tasks
Indexing, alphabetizing, and organizing materials
Performing data entry to update and maintain databases
Excellent communication, interpersonal, intuitive, and critical thinking skills
Ability to work well with limited supervision
Possess a valid driver's license and meet the company's Motor Vehicle Records (MVR) standards
Three years of related billing or bookkeeping experience; or an equivalent combination of education and experience sufficient to successfully perform the essential duties such as those listed above
Occasional physical activity such as balancing, stooping, kneeling, crouching, reaching, standing, walking, driving, fingering, grasping, talking, hearing, seeing, and performing repetitive motions
Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects
Company
Dean Snyder Construction
Dean Snyder Construction is a construction company in North lowa and Central lowa.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase