Enmarket Arena · 3 weeks ago
Operations Administrative Assistant | Full-Time | BOK Center
BOK Center
Full-time
Onsite
Mid Level
$20/hr - $24/hr
3+ years expEnmarket Arena is a leader in venue management and hospitality services for live events. The Operations Administrative Assistant will provide administrative and operational support to the Operations Department, assisting with tasks such as drafting correspondence, managing correspondence, and organizing meetings.
EventsMedia and EntertainmentMusic
Responsibilities
Draft letters, reports and other correspondence in a timely, accurate manner. Compose routine correspondence not requiring a supervisor’s attention
Receive and screen telephone calls and visitors in a professional manner. Provide routine information regarding operations, policies and procedures
Research and prepare information for comprehensive reports. Assist in the drafting, proofreading and processing of these reports and related documents
Process all purchase orders and budget updates relating to capital improvement projects. Report updated budget to General Manager, Assistant General Manager and Director of Finance. Requires extensive use of Microsoft Excel and great attention to detail
Process, route and file incoming and outgoing correspondence and ensure timely replies and/or action. Review all correspondence to remain informed of all activities and pertinent information
Maintain a variety of files and records of information
Plan conferences and meeting, make travel reservations and keep calendar of appointments for the Director of Operations
Maintain and order all necessary supplies and materials for the operations office
Remain informed of company policies and procedures; answering related internal and external questions within authority
Solely manage any special projects assigned by Director of Operations
Work extended and/or irregular hours including nights, weekends and holidays, as needed
Type accurately and at a proficient speed
Organize and prioritize work to meet deadlines
Operate a personal computer using Windows and Microsoft Office software
Operate standard office equipment including copier, typewriter and fax machine
Follow oral and written instructions and communicate effectively with others in both oral and written form. Effective written communication very important
Work effectively under pressure and/or stringent schedule and produce accurate results
Work independently, exercising judgment and initiative
Maintain an effective working relationship with clients, employees, exhibitors, patrons and others encountered in the course of employment
Remain flexible and adjust to situations as they occur
Qualification
Required
Two (2) years of college level business training and a minimum three (3) years of experience in clerical or secretarial position; or equivalent combinations of education and experience
Draft letters, reports and other correspondence in a timely, accurate manner
Compose routine correspondence not requiring a supervisor's attention
Receive and screen telephone calls and visitors in a professional manner
Provide routine information regarding operations, policies and procedures
Research and prepare information for comprehensive reports
Assist in the drafting, proofreading and processing of reports and related documents
Process all purchase orders and budget updates relating to capital improvement projects
Report updated budget to General Manager, Assistant General Manager and Director of Finance
Requires extensive use of Microsoft Excel and great attention to detail
Process, route and file incoming and outgoing correspondence and ensure timely replies and/or action
Review all correspondence to remain informed of all activities and pertinent information
Maintain a variety of files and records of information
Plan conferences and meetings, make travel reservations and keep calendar of appointments for the Director of Operations
Maintain and order all necessary supplies and materials for the operations office
Remain informed of company policies and procedures; answering related internal and external questions within authority
Solely manage any special projects assigned by Director of Operations
Work extended and/or irregular hours including nights, weekends and holidays, as needed
Type accurately and at a proficient speed
Organize and prioritize work to meet deadlines
Operate a personal computer using Windows and Microsoft Office software
Operate standard office equipment including copier, typewriter and fax machine
Follow oral and written instructions and communicate effectively with others in both oral and written form
Effective written communication very important
Work effectively under pressure and/or stringent schedule and produce accurate results
Work independently, exercising judgment and initiative
Maintain an effective working relationship with clients, employees, exhibitors, patrons and others encountered in the course of employment
Remain flexible and adjust to situations as they occur
Benefits
Health, Dental and Vision Insurance
401(k) Savings Plan
401(k) matching
Paid Time Off (vacation days, sick days, and 11 holidays)
Company
Enmarket Arena
Enmarket Arena is a media and entertainment company that offers tenants music, events, and sports services.
5001-10000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase