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Potawatomi Casino Hotel · 17 hours ago

Slots Special Projects Coordinator

Milwaukee, WI

Full-time

Onsite

Entry Level

2+ years exp

Potawatomi Casino Hotel is seeking a Slots Special Projects Coordinator to assist the Slots Department in various activities and projects. The role involves performing administrative duties, maintaining vendor contracts, and ensuring effective communication within the department.

CasinoGamblingHotel

Comp. & Benefits

Responsibilities

Perform administrative office duties to support the department to include but not limited to order office supplies and equipment, conduct supply inventory, perform basic recordkeeping, file, answer phone calls, and serve as a primary point of contact and liaison between the office, team members, and external companies on a range of day-to-day issues

Prepare, draft, and edit reports, memos, letters, and other documents

Track, update, and maintain routing with all slot vendor contracts

Supervises, develops and maintains content for the Slot department on the company intranet site

Creates marketing requests, prepares, edits, reviews and approves marketing content including updating Slot Finder content and Creating monthly ANTE content

Prepare and route purchase order requisitions to the Purchasing department and work with Purchasing to resolve any slot vendor machines order issues

Enter requisitions into purchasing software including but not limited to slot machine purchases, hardware, and software

Maintains inventory and supplies for Slot Department (excluding gaming equipment) to ensure needed items are in stock and available

Create, develop, analyze, and maintain databases, spreadsheet, and PowerPoints and create graphs and charts for presentations as needed

Organize and facilitate meetings, schedule and coordinate dates, times, venues, attendance, and agendas

Review payroll forms, and makes any adjustments with proper documentation

Updates and approves time cards and attendance for FML, LOA, Workers Comp and coordinates with HR

Assist with invoice reconciliation as necessary to ensure vendors are paid accurately and in a timely fashion while protecting the assets of the department and company

Perform job duties in full compliance with departmental Internal Controls, policies, procedures, and regulations

Perform other duties as assigned

Qualification

Microsoft ExcelMicrosoft WordMicrosoft PowerPointOffice administrationOrganizational skillsGuest interactionAttention to detailConfidentiality

Required

High School diploma or equivalent and 2 years of administrative assistant or related experience are required

Office skills must include the ability to use standard office equipment and the ability to demonstrate Microsoft Excel, Word, and PowerPoint skills

The ability to use basic math skills including adding, subtracting, multiplying, dividing, and counting using whole numbers, fractions, and United States currency

The ability to use strong organization skills and attention to detail to accurately handle multiple job duties and projects in a fast-paced environment

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions

The ability to maintain discretion in handling confidential information

The ability to interact with guests and team members professionally

The ability to work irregular hours and extended shifts including late nights, early mornings, weekends, and holidays

While performing the duties of this job, the team member is required to talk, hear, stand, sit, walk, climb, balance, stoop, kneel, crouch, and move freely throughout the office and property for duration of scheduled shift

The team member is frequently required to use hands to handle or feel objects, tools, or controls, and reach with hands and arms

The team member must be able to operate a personal computer

The team member is required to lift, carry, push, pull, or move objects up to 30 pounds on a regular basis without assistance or more with assistance

Team member must wear all required Personal Protective Equipment (PPE) while performing job duties

Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus