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Inside Higher Ed · 1 month ago

Financial Administrative Coordinator, Wharton Graduate Division

Philadelphia, PA

Full-time

Onsite

Entry Level

$20.45/hr - $28.98/hr

2+ years exp

The University of Pennsylvania is a prestigious Ivy League institution located in Philadelphia, known for its leadership in education and research. The Financial Administrative Coordinator supports the Wharton Graduate Division by managing day-to-day financial operations, assisting with student payments, and ensuring compliance with university policies.

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Responsibilities

Perform complex and confidential administrative duties for FP&O Team including various forms of student payments, Concur travel review and submission, and BEN Financial processes including purchase orders, meeting card, and pro-card ownership

Processes adjusting journal entries in BEN Financials and assists in the monthly/annual closing processes, including acting as key contact for Grad Div staff for any processing, vendor questions and invoice inquiries. Monitor and respond quickly and accurately on all financially related queries from staff

Assist in the training needs for the FP&O team including attending regular Grad Div/Wharton/University meetings and summarizing key impacts to best support the team and the Grad Division staff. Provide actionable data and analysis to best guide staffing and budgeting needs in the division

Plays a crucial role assisting workflows in the MBA Financial Aid office. This position requires a strong understanding of financial aid systems, excellent communication skills, and a commitment to providing exceptional customer service

Provides frontline and backup support for the FP&O Team based on demand across all financial aspects

Other duties and responsibilities as assigned

Qualification

Financial Aid SystemsConcur Travel ProcessingPurchase OrdersData AnalysisCustomer ServiceAdministrative SkillsCommunication SkillsTeam Collaboration

Required

Associate's Degree or Two Year College equivalent required

2 to 3 years of experience or equivalent combination of education and experience is required

Benefits

Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.

Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.

Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.