Inside Higher Ed · 4 weeks ago
Payroll Specialist Short Term Hourly (Temporary)
Lancaster, CA
Full-time
Onsite
Mid Level
3+ years expInside Higher Ed is seeking a Payroll Specialist to perform complex and technical payroll-related duties under the direction of the Director of Payroll. The role involves processing payroll records, ensuring compliance with guidelines, and resolving payroll discrepancies.
Digital MediaEducationHigher EducationJournalismRecruiting
No H1B
Responsibilities
Prepares, distributes and maintains a variety of time reporting documents, including timesheets and overtime summary forms to ensure compliance with education and labor laws and regulations. (E)
Reviews time sheets and records to assure accuracy and completeness; avoids duplication of hours charged and verifies proper authorizing signatures. (E)
Inputs a variety of employee related data into Enterprise Resource Planning Suite (ERP) personnel/payroll system including accounting codes, changes in employee data, assignments, deductions and status, new hires and salary withholding information. (E)
Receives and audits District time reports for classified or certificated employees; reviews, verifies and tabulates hours worked and audits for compliance with payroll rules and contract language. (E)
Posts, arranges, and balances financial and payroll records; prepares and maintains payroll files, journals, ledgers, spreadsheets, accounts and other financial records; assists with revisions and adjustments of salary schedules including calculation and data in put; monitors and processes individual and unit advancements on the salary schedules. (E)
Communicates with District administrators, staff, and faculty in person and on the phone; resolves payroll discrepancies and provides information concerning salaries, deductions, earned vacation and sick days and voluntary deductions. (E)
Distributes pay warrants; computes and reconciles billings for payments from voluntary deductions. (E)
Provides verifications of employment both oral and written. (E)
Communicates with County offices and State agencies to clarify payroll procedures and exchange information. (E)
Prepares a variety of payroll-related reports including sick leave and vacation reports, year-to-date tax earnings, deferred pay and sub report, payroll registers, employee payroll files and others as assigned. (E)
Operates a computer system to input a variety of information related to payroll activities and functions including entering new employee information; learns and operates related software. (E)
Maintains detailed permanent records on employees regarding accumulation and use of sick leave, vacation and other paid and unpaid leaves; posts and processes garnishments as assigned. (E)
Prepares supplemental and payrolls and adjustments for employees that submit late time sheets and for other retroactive and/or irregular or non-recurring payments. (E)
Resolve complex payroll problems and assist with the implementation of updates and review of payroll practices and procedures
Confer with ITS personnel regarding payroll module of the ERP system
Provide liaison on payroll matters with auditors engaged in regulatory, contractual, and operational audits of District Payroll operations
Prepare, analyzes, reviews and adjusts and transmits finalized retirement reports for (Cash Balance) to CALSTRS
Utilize highly technical knowledge to perform the most complex work in the areas of day to day payroll operations, maintenance of payroll information for employees and auditors and to maintain compliance with a variety of outside agencies (CalPERS/CalSTRS, IRS, FLSA etc.) and interface substantially with district employees and outside agencies
Monitor and evaluate hours and days for Short-Term hourly’s to adhere to Retirement laws and California Ed-Code. Monitor and evaluate hours for Student Workers to adhere to Affordable Care Act
Operates a variety of office machines and equipment as assigned
Performs clerical duties such as typing, filing and answering telephones as needed
Performs other related duties as may be assigned
Qualification
Required
Graduation from high school supplemented by course work in accounting
Three years increasingly responsible payroll, accounting and financial record-keeping experience
Principles, methods, procedures and terminology used in payroll processing work
District payroll policies and procedures
Automated Personnel/Payroll system
Methods and practices of payroll recordkeeping
Financial and statistical record-keeping techniques
Modern office practices, procedures and equipment
Applicable sections of State Education Code, bargaining unit agreements and other applicable laws
Interpersonal skills demonstrating tact, patience and courtesy
Telephone techniques and etiquette
Operation of a computer
Oral and written communication skills
Perform a variety of Payroll/Accounting duties involving independent judgment and initiative
Learn applicable sections of the current negotiated labor contracts, State Education Code and other applicable laws and regulations
Compile, organize, tabulate and file data
Maintain detailed records for a variety of classified, certificated or substitute personnel
Prepare statistical and financial reports
Add, subtract, multiply and divide quickly and accurately
Communicate effectively both orally and in writing
Read, interpret, apply and explain rules, regulations, policies and procedures
Type at an acceptable rate of speed
Establish and maintain cooperative and effective working relationships with others
Meet schedules and time lines
Accurately complete work with numerous interruptions that occur while providing customer service to employees and outside agencies
Work confidentially with discretion
Operate a variety of office machines
Work independently with minimal direction
Company
Inside Higher Ed
Inside Higher Ed is the online source for news, opinion, and jobs related to higher education.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2022-01-10Acquired
2006-08-31Series Unknown
Leadership Team
Stephanie Shweiki
Director, Foundation Partnerships
Recent News
Research & Development World
2025-05-03
Business Standard India
2025-04-11
Company data provided by crunchbase