Rush University Medical Center · 1 day ago
Administrative Assistant 3 - Cardiology-20196
Chicago, IL
Full-time
Onsite
Mid, Senior Level
$25.20/hr - $39.69/hr
5+ years expRush University Medical Center is a leading healthcare institution seeking an Administrative Assistant 3 for their IM Cardiology department. The role involves managing multiple administrative tasks with a focus on confidentiality, prioritization, and effective communication to support daily operations and special assignments.
Clinical TrialsEducationHealth CareMedicalTraining
Responsibilities
Administrative Assistant work that includes typing of correspondence, work with PowerPoint presentations and computer problem solving
Prepare and schedule meetings
Manages and administers the daily operations, organizes work, sets priorities, meets critical deadlines and follows-up assignments with minimum direction
Exercises discretion and independent judgment in daily activities and executive administrative details of a confidential nature
Completes special assignments requiring collecting, organizing and analyzing data basis of significant decisions
Manages multiple calendars requiring extensive attention to detail and the ability to make decisions regarding appointment priorities; organizes and schedules meetings; arranges and prepares agendas and provides background information for various complex internal and external meetings and projects as requested or necessary
Prepares confidential correspondence. Prepares reports and other documents
Reconciles accounts payable requests
Answers administrative phone calls; receives and screens patients and visitor’s telephone calls, e-mails and faxes, providing information and resolving complaints using good judgment and the interpretation of policies and procedures
Arranges travel (registration, airline, accommodations) and prepares itineraries for leadership to attend meetings; prepares and tracks reimbursement submissions
Coordinates conference room reservations
Serves as primary contact for monitoring, ordering, stocking office supplies and managing office equipment maintenance and repair issues as well as environmental service problems
Performs other work-related duties or projects as assigned, such as facility and relocation projects
Qualification
Required
High School Diploma
Five years' administrative experience in a healthcare setting
Strong project and time management skills
Proactive and resourceful
Customer-focused
Excellent written and verbal communication skills
Advanced software skills in Microsoft Office, including Excel, Access, and PowerPoint, scheduling/calendar software
Ability to coordinate and prioritize multiple tasks, projects and schedules
Ability to work independently
Ability to interact effectively and efficiently with all levels
Preferred
Bachelor's degree
Benefits
Rush offers exceptional rewards and benefits learn more at our Rush benefits page (https://www.rush.edu/rush-careers/employee-benefits).
Company
Rush University Medical Center
Rush University Medical Center offers healthcare services for children and adults, clinical trials, medical education and training services.
10001+ employees
H1B Sponsorship
Rush University Medical Center has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (64)
2024 (85)
2023 (64)
2022 (81)
2021 (65)
2020 (66)
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
Parkinson's Foundation
2023-07-25Grant
Leadership Team
Richa Gupta
Chief Operating Officer, Rush University Medical Group
Courtney Cole Kammer
Senior Vice President, Chief Human Resources Officer
Recent News
GlobeNewswire
2026-01-02
Company data provided by crunchbase