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Welltower™ Inc. (NYSE:WELL) · 22 hours ago

Office Administrator

Palm Beach Gardens, FL

Full-time

Onsite

Mid Level

3+ years exp

Welltower Inc. is a global leader in residential wellness and healthcare infrastructure, seeking an Office Administrator for their Palm Beach Gardens office. This role involves managing reception operations, enhancing guest experiences, and overseeing office maintenance to ensure a professional environment.

Commercial Real EstateEnergyHealth CareInfrastructureReal Estate

Growth Opportunities

Responsibilities

Serve as the primary point of contact for all visitors, vendors, and deliveries

Manage the reception area to ensure it remains tidy, professional, and welcoming

Greet and direct guests, ensuring adherence to security and check-in procedures

Maintain visitor logs and issue temporary access credentials as needed

Coordinate meeting room reservations and ensure readiness for scheduled events

Act as liaison with building management and vendors for maintenance, cleaning, and repair needs

Monitor and report facility issues (HVAC, lighting, furniture, etc.) to ensure timely resolution

Support office safety initiatives, including emergency preparedness and compliance with building regulations

Coordinate minor office improvements or service provider visits as needed

Maintain cleanliness and organization of shared spaces, including break rooms, conference rooms, and common areas, ensuring they remain tidy and presentable

Maintain accurate inventory of office and kitchen supplies

Place and track orders for supplies, snacks, and other consumables as needed

Monitor usage and establish efficient systems for reordering and stocking

Manage relationships with preferred suppliers and ensure cost-effective purchasing

Supervise and mentor reception or office support staff (if applicable)

Support internal communications and assist with employee events and office functions

Partner with HR, IT, and Operations to ensure smooth onboarding for new employees

Provide administrative support for corporate initiatives or special projects as assigned

Qualification

Office management softwareMicrosoft Office SuiteCustomer service skillsOrganizational skillsInterpersonal skillsProblem-solving skillsTeam collaborationAttention to detail

Required

3+ years of experience in a receptionist, office coordinator, or administrative support role

Excellent interpersonal and communication skills with a customer-service mindset

Strong organizational and multitasking abilities, with attention to detail

Proficiency with Microsoft Office Suite and familiarity with office management software or visitor management systems

Ability to handle sensitive information with discretion and professionalism

Must be able to lift and carry 15+ pounds when handling office supplies, snack deliveries, and other materials as needed

Professional demeanor and positive attitude

Proactive problem-solving and follow-through

Ability to prioritize and manage competing demands

Team-oriented with strong collaboration skills

Commitment to maintaining a well-functioning, safe, and welcoming office environment

Preferred

Prior experience in a lead or supervisory capacity preferred

Benefits

Competitive Base Salary + Annual Bonus

Generous Paid Time Off and Holidays

Employee Stock Purchase Program – purchase shares at a 15% discount

Employer-matching 401(k) Program + Profit Sharing Program

Student Debt Program – we’ll contribute up to $10,000 towards your student loans!

Tuition Assistance Program

Comprehensive and progressive Medical/Dental/Vision options

Professional Growth

And much more!

Company

Welltower™ Inc. (NYSE:WELL)

Welltower® (NYSE: WELL) provides real estate capital to the world’s leading health and senior care providers to develop the health care infrastructure necessary to keep people well.

Founded in 1970

Toledo, Ohio, USA

501-1000 employees