Northwestern University · 1 day ago
Program Assistant 2
Chicago, IL
Full-time
Onsite
Entry Level
$18.42/hr - $25.90/hr
2+ years expNorthwestern University is a prestigious institution seeking a Program Assistant 2 to provide clerical and administrative support to the Office of Graduate Medical Education. The role involves managing documents, coordinating events, processing financial transactions, and assisting with student services.
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Responsibilities
Prepares manuscripts, scientific, technical &/or statistical documents
Proofs for spelling & grammar
Enters information into spreadsheets &/or databases
Creates equations
Compiles routine reports, statistics, tables, charts, etc. from readily available information
Coordinates content maintenance of websites &/or blogs
Trains &/or assists faculty &/or staff in updating their websites &/or blogs
Processes accounts payable &/or receivable
Verifies income &/or expense
Resolves discrepancies & over/under budget problems
Enters, tracks, & maintains documentation & logs of financial transactions
Ensures that charges have posted to appropriate accounts
Assists with reconciliation of accounts
Reviews budget statements
Investigates & resolves discrepancies
Prepares budget reports & spreadsheets
Completes routine payroll actions
Processes a limited variety of routine HR transactions
Provides information on HR policies & procedures
Coordinates supervisor's &/or dept calendar
Coordinates registration & travel
Coordinates events which may include scheduling rooms &/or guest speaker & arranging for routine materials, technology & refreshments
Provides information via phone, e-mail, mail, etc
Represents supervisor in routine/standard situations with various levels of personnel both internally & externally
Guides students through admissions process
Advises students of major/minor requirements
Reviews student files/records for academic progress & referral
Applies knowledge of federal & state regulations
Interprets existing policies & procedures; etc
Coordinates work of receptionists, program assistants, temporary/work-study students, etc
Performs other duties as assigned
Qualification
Required
A high school diploma or equivalent required
2 years of administrative support or other relevant experience required
Excellent Microsoft Office skill base; particularly Word and Excel
Ability to build aptitude with specialized software
Preferred
Undergraduate degree
Experience with New Innovations GME management suite
Professional GME background; including ACGME, NRMP, and ERAS
Strong interpersonal abilities
Self-directed organization, prioritization, and task achievement
Already-established foundation for Excel-based data management and analysis
Benefits
Meaningful, competitive, high-quality health care plans
Retirement benefits
Tuition discounts
Comprehensive programs and services to help you and your family navigate life’s challenges and opportunities
Flexible work arrangements
Programs to help you locate and pay for quality, affordable childcare and senior/adult care
Employee career development
Variety of tools and resources
Company
Northwestern University
Northwestern University is a private research and teaching university that offers academic programs across various fields of study. It is a sub-organization of Northwestern Athletics.
5001-10000 employees
H1B Sponsorship
Northwestern University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (325)
2024 (308)
2023 (280)
2022 (282)
2021 (184)
2020 (155)
Funding
Current Stage
Late StageTotal Funding
$98.02MKey Investors
National Peanut BoardAdvanced Research Projects Agency for HealthGRAMMY Museum
2024-10-30Grant
2024-10-04Grant· $34M
2023-11-28Grant· $0.02M
Leadership Team
Diego Klabjan
Professor
Henry Bienen
Interim President
Recent News
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2025-12-27
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News-Medical.Net
2025-12-24
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