UST · 9 hours ago
Admin Assistant
Santa Clara, CA
Full-time
Onsite
Mid, Senior Level
$42K/yr - $63K/yr
5+ years expUST is a mission-driven group that transforms lives through technology. The Administrative Assistant role involves providing high-level support to senior leaders, including calendar management, travel coordination, and expense reporting.
ConsultingInformation ServicesInformation Technology
Responsibilities
Provide executive-level administrative support to senior leadership, including:
Calendar management, travel coordination, and expense reporting
Email communications and meeting/event planning
Prepare and manage vendor requests and purchase orders
Coordinate team meetings and activities:
Assist with agendas and track action items for follow-up
Collect and prepare information for executive discussions and meetings with internal and external stakeholders
Prepare presentation materials for Board of Directors meetings and other high-level engagements
Assist with coordination and tracking of key team data (budgets, projects, timelines), liaising with Finance, Accounts Payable, IT, and other internal teams
Support team members in preparing PowerPoint presentations, Word documents, and Excel spreadsheets
Handle general office duties:
Manage office supplies, maintain confidential records, and affix corporate seal
Manage and execute special projects and group task lists as assigned
Make high-level contacts of a sensitive nature inside and outside the company
Work on problems of diverse scope requiring analysis and sound judgment
Qualification
Required
Minimum 5+ years in a corporate administrative role
At least 3+ years supporting senior executives
In-depth understanding of company operations, policies, and procedures
Ability to multi-task, prioritize, and meet deadlines with minimal supervision
Excellent organizational skills, attention to detail, and timely follow-through
Strong interpersonal skills with professionalism and diplomacy
Clear and concise communication style
High integrity and ability to maintain confidentiality of sensitive information
Proven ability to interact with customers, vendors, visitors, and dignitaries
Mastery of Microsoft Outlook, Word, PowerPoint, and Excel
Ability to learn and adopt new office technologies
Demonstrated ability to quickly learn organizational policies and convey them to others
Preferred
Professional certification or equivalent experience preferred
Benefits
Full-time, regular employees accrue a minimum of 10 days of paid vacation per year
Receive 6 days of paid sick leave each year (pro-rated for new hires throughout the year)
10 paid holidays
Eligible for paid bereavement leave and jury duty
Eligible to participate in the Company’s 401(k) Retirement Plan with employer matching
Eligible for medical, dental, and vision insurance
Basic life insurance
Accidental death and disability insurance
Short- and long-term disability benefits
May purchase additional voluntary short-term disability benefits
Participate in a Health Savings Account (HSA)
Flexible Spending Account (FSA) for healthcare, dependent child care, and/or commuting expenses as allowable under IRS guidelines
Company
UST
UST is a Digital Transformations Solutions Provider.
10001+ employees
H1B Sponsorship
UST has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (870)
2024 (800)
2023 (647)
2022 (634)
2021 (612)
2020 (984)
Funding
Current Stage
Late StageTotal Funding
$250MKey Investors
Temasek Holdings
2018-06-27Private Equity· $250M
Leadership Team
Krishna Sudheendra
CEO
Alexander Varghese
Chief Administrative Officer & COO
Recent News
2026-01-05
Techcircle
2025-12-31
Hindu Business Line
2025-12-18
Company data provided by crunchbase