FM · 1 day ago
Executive Administrative Assistant
Frisco, TX
Full-time
Onsite
Senior Level, Lead/Staff
$32/hr - $46/hr
8+ years expFM is a leading property insurer of the world's largest businesses, providing engineering-based risk management and property insurance solutions. The Executive Administrative Assistant will handle administrative duties for the Operation Manager, requiring organization and confidentiality, while interacting with various personnel and managing executive schedules.
FinanceFinancial ServicesInsuranceRisk Management
Responsibilities
Under minimum supervision, works independently using considerable judgment and initiative to handle all executive secretarial and administrative functions on behalf of the senior executive
Anticipates and prepares materials needed by the senior executives for conferences, correspondence, trips, appointments, meetings, telephone calls, etc. Summarizes the content of incoming materials, specially gathered information, or meetings to assist executive; coordinates the information with background office sources; draws attention to important parts or conflict. Anticipates ways in which executive time may be saved
Handles details of a confidential nature, and performs administrative functions based on understanding of company policy, executive's views, and philosophy, which can be assumed by this level of administrative assistant
Schedules appointments for senior executives; arranges travel schedule and reservations
Will interact with all levels of company personnel as well as clients and vendors
Handles correspondence, monthly, and quarterly reports, and builds/monitors various tracking logs/reports
Prepares ad hoc reports and presentations as needed identifying and researching information for inclusion in the report and use of discretion regarding report content, format, and presentation
Organizes special events
Coordinates off-site meetings/events for both clients and employees
Qualification
Required
High School diploma or equivalent
8+ years of administrative/executive secretarial experience supporting senior management
Excellent MS Office skills – Advanced Word, Excel, and Power Point (working knowledge of other spreadsheet or database software helpful)
Excellent written and verbal communication skills
Excellent keyboard skills, including typing speed and accuracy
Meticulous attention to detail
Strong organizational skills
Outstanding interpersonal skills
Highly refined telephone skills
Strong problem-solving and customer-relation skills
Significant ability to appropriately handle and maintain confidential and sensitive information and material
Ability to provide leadership to other secretarial and clerical staff
Ability to multi-task and work both independently and in a team environment
Ability to identify problems and complete tasks without requiring instruction or guidance
Preferred
some college preferred
Proficiency in both English and Spanish is a plus, but not required
Company
For nearly 200 years, FM has empowered businesses worldwide to manage risk, prevent loss, and build resilience.
5001-10000 employees
H1B Sponsorship
FM has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (53)
2024 (20)
2023 (55)
2022 (65)
2021 (35)
2020 (33)
Funding
Current Stage
Late StageTotal Funding
$8.04M2010-05-05Series Unknown· $8.04M
Leadership Team
M
Mike Lebovitz
Retired
Recent News
2025-11-04
Business Wire
2025-10-16
Company data provided by crunchbase