Haley & Aldrich · 1 day ago
Senior Project Controls Professional
Holicong, PA
Full-time
Onsite
Senior Level
5+ years expHaley & Aldrich is committed to solving clients’ challenges in the built and natural environments. They are seeking a Senior Project Controls Professional to provide advanced project administration support, manage invoicing, and coordinate project documentation while working with diverse project teams.
ConsultingLegalProduct DesignWeb Design
Hiring Manager
Natasha Lukianova
Responsibilities
Manage invoice processing, subcontractor invoice reviews and tracking project expenses
Perform bookkeeping and cost-accounting tasks following SOPs for consistency with contract and legal document requirements.High attention to detail required
Prepare presentations of summaries of project costs and cost projections, with integrated use of MS Office programs
Coordinate and support negotiation and detailed tracking of property access agreements, communications with landowners and field teams, and deed notices
Prepare and coordinate preparation of figures and graphics with internal and external sources of support
Produce, assemble, and secure large PDF documents using Adobe Acrobat DC Pro, including converting, combining, and form creation
Prepare and distribute project documentation (status reports, meeting materials), including postings to SharePoint sites and Autodesk
Deliver reports to clients and agency personnel
Plan, multi-task, and manage multiple concurrent project activities with strong attention to detail and organization
Proficiently edit, proofread, and review technical and regulatory-related documents (e.g., permits) to ensure they meet corporate quality standards and support the needs of the Senior Principal
Maintain project files and archiving system
Remain flexible and respond proactively to shifting priorities and tight deadlines
Schedules and attends meetings taking notes and recording minutes
Coordinates and schedules of travel, meetings, and appointments for project personnel, as requested
Perform research assignments on technical topics, sustainability, environmental, and regulatory topics per the direction of the Senior Principal
Facilitate communication among team members, stakeholders and external partners. Foster professional relationships, act as a team player, and contribute to a positive and inclusive work environment
Contribute ideas for process improvement and administrative best practices
Qualification
Required
5+ years' experience in project administration, including invoicing, budget tracking (advanced Excel), graphic illustrations of cost and budget summaries, and scheduling
Bachelor's degree or higher in business administration, accounting or related field required
Advanced skills in MS Office 365 programs
Advanced communication skills, written and verbal with a wide variety of stakeholders
Proficiency with environmental regulatory programs desired, especially permitting
Experience in real estate, property and facilities management
Editing and document production, preferably within engineering or consulting
Proficiency in Adobe Acrobat DC Pro for document management, editing, and form creation
Excellent organizational and time management skills - ability to prioritize tasks across multiple simultaneous assignments and handle peak volume independently
Strong interpersonal skills and professionalism—collaborative approach with positive, team-oriented attitude
Preferred
Experience with negotiating and maintaining access agreements for real property a plus
Advanced coursework in MS Office highly preferred
Environmental Science and Regulations, Sustainability, Real Estate Practice, Land Use Planning, Paralegal and/or Project Management Coursework a plus
Benefits
Excellent career growth
Highly competitive total compensation plan
Solid benefits package
Company
Haley & Aldrich
Haley & Aldrich is an environmental engineering design and consultation services provider.
501-1000 employees
H1B Sponsorship
Haley & Aldrich has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (11)
2024 (10)
2023 (13)
2022 (8)
2021 (2)
2020 (4)
Funding
Current Stage
Late StageLeadership Team
Eric Eldridge
Chief Information Technology Officer
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