Apply on Employer Site

Augusta University · 2 hours ago

Administrative Assistant 3

Augusta, GA

Full-time

Onsite

Entry, Mid Level

2+ years exp

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators and healthcare providers. The Administrative Assistant 3 provides executive level administrative support to the Dean of the College of Education and Human Development, serving as the first point of contact and managing various administrative tasks.

Higher Education

Responsibilities

EXECUTIVE LEADERSHIP ADMINISTRATIVE SUPPORT: Serves as the primary point of contact for all meetings and events for the Dean of the College of Education and Human Development and senior level staff. Maintains the calendar for the Dean. Assures accurate and efficient appointment scheduling. Assist with travel arrangement-for enterprise leadership including preparing / reviewing travel requests, authorizations, expense reports, process registrations and assist with making airline reservations, if needed. Tracks reimbursement and logs receipts ensuring comprehensive travel records are maintained in accordance with internal audit requirements

DEAN'S OFFICE ADMINISTRATIVE SUPPORT: Fields telephone calls responding with information when needed or referring calls to appropriate resources, when necessary, routes messages accurately and appropriately. Serves as first point of contact for the office for all visitors, reviews, and routes mail. Compose, edit, format and type letters, memorandums, reports, charts, requisitions, and emails; Proofread documents, maintain files, records, and computerized databases. Accurately files documents for future retrieval

BUSINESS ADMINISTRATIVE SUPPORT: Provides administrative support to the Business Operations Manager with purchase requests, check requests, IDRs, faculty and staff awards, and any payments or reimbursements that are issued from the Dean's Office. Maintains Dean's Office P- Card. Maintain Dean's Office Catering and Vender Accounts. Manage scholarship awards from beginning to end. Creates, routes, and maintains all MOU's for the College. Orders & stocks office supplies for Dean's Office and College events. Serves as the Asset Control Officer for Dean's Office. Provides support for new hire on boarding, creates system access requests, key requests, Computer setup requests, and phone setup requests

COEHD ADMINISTRATIVE SUPPORT: Manages rooms, meeting and event logistics for the College. Responsible for ensuring compliance with all applicable state and institutional policies. Perform all other related duties as assigned

OTHER: Perform all other duties as assigned

Qualification

Microsoft OfficeAdministrative supportFile organizationInterpersonal skillsMulti-taskingSound judgementDetail orientedWritten communicationVerbal communicationConfidentiality

Required

Bachelor's degree from an accredited college or university and two years of progressively responsible administrative support experience

Associate's degree from an accredited college or university and five years of directly applicable experience

High school diploma or GED from a State or Federal accrediting organization and eight years of directly applicable experience

Preferred

Experience in a higher education environment

Experience with AU policies and processes in the area of grants, purchasing, and travel

Benefits

Health insurance

Dental insurance

Life insurance

Teachers Retirement System (or Optional Retirement Plan)

Earned vacation time

Sick leave

13 paid holidays

Tuition Assistance Program

Company

Augusta University

Glassdoor3.6

Augusta University offers opportunities #LikeNoOther through groundbreaking research, patient-centered clinical expertise and forward-thinking educational programs from three campuses in the beautiful Southern city of Augusta, Georgia, and satellite locations across the state.

Founded in 1828

Augusta, ga, US

5001-10000 employees