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Country Music Hall Of Fame and Museum · 1 month ago

Administrative Coordinator, Museum Services

Nashville,TN,US

Full-time

Onsite

Mid Level

3+ years exp

The Country Music Hall of Fame® and Museum is a nonprofit educational institution located in the heart of downtown Nashville. The Administrative Coordinator, Museum Services will support the Vice President, Museum Services by managing schedules, budgets, and administrative tasks to ensure efficient operations within the Museum Services division.

AssociationMusic

Responsibilities

Maintain schedule for the VP, Museum Services and schedule meetings (internal and external)

Manage administration of the department’s annual budgeting process. Lead planning meetings related to the budget, prepare expense reports and purchase orders as needed, and monitor monthly budget reports

Manage interdepartmental meeting schedule for exhibitions, regular events, and other projects and programming for which the Museum Services division takes lead

Attend meetings, create agendas and reports, and follow up on action items

Provide general administrative support

Collaborate with Museum Services staff to create presentations for educational public programs and employee programs

Work with other divisions to schedule, greet, and escort artists, donors, vendors, and other guests

Facilitate communication between VP and Exhibition Services, Editorial, and Collections staff

Maintain and update exhibition calendars; update sections of the museum’s institutional calendar; monitor ongoing projects using a variety of project management software

Book travel arrangements

Other duties as assigned

Qualification

Microsoft Office proficiencyBudget managementProject management softwarePhoto editing softwareProfessional demeanorCountry musicCommunication skillsOrganizational skillsTime managementProblem-solving skills

Required

Minimum three years of experience in office management or administration

Bachelor's degree in complementary field of study

Proficiency with Microsoft Office products (Outlook, Word, PowerPoint, Excel, Teams)

Budget management experience

Familiarity with the history of country music and key figures within the genre; engagement with contemporary music; familiarity with roles and functions of music industry professionals

Excellent written and verbal communication skills

Preferred

Substantive experience working in a museum or other non-profit arts institution

Proficiency with photo editing, desktop publishing, and customer resource management software

Experience navigating databases

Experience with project management software such as Basecamp and Microsoft Teams

Strong time management and organizational skills

Professional demeanor and discretion

Ability to work both collaboratively and autonomously

Respect and passion for country music as an art form. A commitment to continually expand knowledge of country music history as well as current music, artists, and events

Problem-solving skills; ability to identify and execute initiatives that contribute to the museum's success

Understanding and appreciation of the Country Music Hall of Fame and Museum's mission

Benefits

Medical, Dental, Vision, Life Insurance Options

Paid Vacation and Sick Days

Paid Holidays (13) and Floating Holidays (2)

401(K) with Up to 3% Employer Match

Employee Assistance Program (Free Counseling and Legal Services)

Eligibility for Public Service Student Loan Forgiveness

FREE 24/7 Downtown Parking and Transit Benefits

Continuing Professional Offerings

Complimentary Museum Admission (For Yourself, Family, and Friends)

Reciprocal Partnerships with Local Venues (The Nashville Zoo, Dollywood Theme & Water Parks, National Museum of African American Music, tours at The Opry and The Ryman Auditorium, and more)

Up to 25% Discount in Retail Stores and Onsite Restaurant Venues

Opportunities to Attend Exhibit Openings, Concerts and Special Events

Employee Engagement Activities and Opportunities

FSA and Dependent Care Options

Dog Friendly Work Environment

Volunteering and Community Engagement Opportunities