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Rising Ground · 1 month ago

Administrative Assistant, REIO

New York, NY, US

Full-time

Hybrid

New Grad, Entry Level

$0/yr - $50K/yr

Rising Ground is seeking an Administrative Assistant to provide comprehensive administrative support to the Real Estate and Infrastructure Operations Department. The role involves managing travel arrangements, processing vehicle violations, and maintaining digital and physical filing systems among other responsibilities.

EducationHealth CareMental HealthNon ProfitNursing and Residential CareSpecial Education

No H1B

Responsibilities

Booking and processing travel (hotels, airfare, trains), reconciling associated expenses, and using agency software

Processing and paying vehicle violations, maintaining the GPS violation log, assigning gas pins/tokens, and processing fleet-related invoices (e.g., Enterprise, mechanics, WEX)

Creating systems for, categorizing, maintaining, and fulfilling requests for physical and digital files, as well as verifying and paying invoices related to storage

Processing general purchase requests, reconciling receipts, and organizing/submitting all REIO-managed invoices for signature and payment to Accounts Payable

Coordinating the distribution of sponsored cell phones and laptops, assisting with technology Purchase Requisitions, and managing the inventory of assigned hardware

Executing special projects as directed by management and serving in a customer service/liaison role, including training staff on intake and document management procedures

Qualification

MS Office SuiteAdministrative experienceBudget managementProfessional demeanorProblem-solving

Required

High School Diploma/GED

Administrative experience supporting organizational leadership/executives

Advanced proficiency in MS Office Suite and Outlook

Proactive problem-solving, independent decision-making, professional demeanor, strong work ethic, confidentiality, and ability to thrive in a fast-paced environment

Comfortable with budgets, fiscal procedures, and quantitative analysis

Authorized to work in the U.S

Ability to work in-person in New York City (NY) for at least 3 days or more per week

Ability to travel to other Rising Ground sites (if required)