Hinge Health · 2 days ago
Senior Administrative Assistant to the CEO
San Francisco, CA
Full-time
Hybrid
Mid, Senior Level
$42.30/hr - $63.46/hr
2+ years expHinge Health is a company that leverages software, including AI, to automate care for joint and muscle health. The Senior Administrative Assistant to the CEO will provide high-level administrative and operational support to enhance the efficiency and success of executive initiatives.
Health CareMedicalTherapeutics
Responsibilities
Enhanced Executive Productivity: Streamline the CEO’s calendar, travel and executive life logistics to optimize time allocation for strategic, high-impact work
Executive Office Alignment: Coordinate scheduling and logistics for key executive forums, including the Board of Directors, Senior Leadership Team (SLT), and Executive Leadership Team (ELT), ensuring timely communication, readiness and alignment across all touchpoints
Event & Project Management: Lead logistical coordination for SLT/ELT onsites, company celebrations and executive events, ensuring flawless execution and alignment with organizational culture and leadership objectives
Effective Communication & Coordination: Serve as a liaison between the CEO’s office, leadership teams and the organization to maintain clarity, alignment and trust
Travel & Expense Management: Manage complex travel arrangements and expense reporting for the CEO and select senior leaders, including occasional coordination of personal logistics that intersect with business operations
Operational Excellence: Develop and implement procedures that streamline executive workflows, improving prioritization, communication and responsiveness across both professional and administrative life domains
Confidentiality & Professionalism: Handle sensitive information and communications with discretion, professionalism and sound judgment at all times
CEO day to day support
Architects CEOs calendar
Plans and coordinates CEO professional travel logistics and manages expenses
Makes CEO successful day-to-day from a meeting logistics and support point of view
Support limited executive life logistics such as assisting with the CEOs dog or household scheduling, when they intersect with business priorities
Company-Level Administration
Organize and secure dates for:
Board of Directors (BOD) and Committee Meetings
SLT in San Francisco gatherings
Holiday and Summer Parties (aligned with SLT in SF dates)
Ad hoc BOD/SLT/approval meetings as needed
Partner cross-functionally to manage executive communications, pre-reads, and materials
Project Work
Coordinate scheduling and logistics for key executive forums, including the Board of Directors, SLT/ ELT, ensuring timely communication, readiness and alignment across all touchpoints
Manage key milestones such as executive birthdays and leadership departures
Collaborate on planning and execution of company-wide events, ensuring alignment with the People team’s engagement strategy
Develop and implement procedures that streamline executive workflows, improving prioritization, communication and responsiveness across both professional and administrative life domains
Executive Partnership
Liaise between the CEO’s office, leadership teams and the organization to ensure smooth information flow, aligned priorities and cross-functional coordination
Anticipate needs, risks, and communication gaps, proactively addressing them to keep the executive’s focus on strategic priorities
Serve as a trusted extension of the CEO’s office, representing the organization’s tone, standards and values
Qualification
Required
2-4 years of senior administrative support, ideally in a high-growth, dynamic environment
Proven track record of streamlining processes, boosting executive productivity and driving operational excellence
Proficiency in Google Workspace (Docs, Sheets, Calendar) and modern collaboration tools (Notion, Asana, etc)
Demonstrated success coordinating complex travel, expenses and meeting logistics
Strong written and verbal communication skills with an emphasis on professionalism and clarity
Exceptional attention to detail and ability to manage multiple competing priorities efficiently
A genuine dog lover who is comfortable assisting with the CEO's dog as part of maintaining a smooth and balanced workday
Preferred
Communication Excellence: Conveys information clearly, concisely, and contextually across executive and company audiences. Demonstrates sound judgment in tone, timing and discretion
Reliable: follows through on commitments, transparent about risks and misses, maintains consistent performance across situations
Proactivity & Resourcefulness: Consistently stays 1 -3 steps ahead to ensure needs are met; willing to hustle and find creative ways to get things done
Organizational Excellence: Manages complex and varied logistics from Board coordination to executive life operations with precision and consistency
Judgment and Prioritization: Thinks ahead to align logistics, decisions and communications with the CEO's long-term goals and company priorities; helps the CEO focus on what is essential, able to make decisions with limited information and escalate appropriately
Collaboration & Teamwork: Builds trusted partnerships with executives, administrative peers and cross-functional teams, contributing to a cohesive, high-performing environment
Confidentiality & Discretion: Handles sensitive information across professional and personal contexts with the utmost integrity, confidentiality and sound judgment
Adaptability & Problem-Solving: Able to pivot calming and remain composed and solutions oriented during fast changing situations
Customer Service Orientation: Delivers exceptional, high-touch support that reflects the professionalism and standards of the CEO's office and the Hinge Health brand
Benefits
Inclusive healthcare and benefits: On top of comprehensive medical, dental, and vision coverage, we offer employees and their family members help with gender-affirming care, tools for family and fertility planning, and travel reimbursements if healthcare isn’t available where you live.
Planning for the future: Start saving for the future with our traditional or Roth 401k retirement plan options which include a 2% company match.
Modern life stipends: Manage your own learning and development
Company
Hinge Health
Hinge Health is a digital clinic for joint, and muscle care, pelvic pain, bowel, and bladder control.
1001-5000 employees
H1B Sponsorship
Hinge Health has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (32)
2024 (18)
2023 (9)
2022 (17)
2021 (13)
2020 (7)
Funding
Current Stage
Public CompanyTotal Funding
$1.03BKey Investors
Bessemer Venture PartnersInsight PartnersAtomico
2025-05-22IPO
2021-10-28Series E· $400M
2021-10-28Secondary Market· $200M
Leadership Team
Daniel Perez
Co-Founder, CEO
Gabriel Mecklenburg
Co-founder, Executive Chairman
Recent News
2025-12-24
2025-11-24
2025-11-19
Company data provided by crunchbase