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Special Kids Special Families · 1 month ago

Administrative Support Volunteer

Colorado Springs, CO

Full-time

Onsite

Entry Level

2+ years exp

Special Kids Special Families is seeking a Front Desk Admin support volunteer to create a welcoming environment and assist staff in daily operations. The role involves managing front desk operations, greeting visitors, and providing administrative support to ensure smooth functioning of the office.

Child CareFamilyNon ProfitSocial

Responsibilities

Manage multi-line phones in a busy office setting

Maintain the front office to include greeting and signing in all visitors. Monitor visitors in the building

Responsible for keeping the reception area visually appealing and neat

Copying, Filing and Faxing documents

Maintain office equipment, call in repair and maintenance requests to vendor

Oversight of copier & fax usage

Oversee the Adult Services office supplies. Track supply inventory, coordinate purchase of general office supplies

Prepare correspondence, assist with arranging conference calls, scheduling conference room meetings

Receive, open and distribute mail to the appropriate staff in a timely manner, the Secure Web Notifications of client’s referrals, service plans and units

Attend and participate in all required training and meetings

Maintain a professional appearance and appropriate boundaries at all times

Keep an eye out for safety issues (spills, tripping hazards)

Notify staff if a client needs assistance

Put up monthly client/staff calendar board

Support the day program’s client check in/check out procedures

Monitor, track completion and properly file facility forms (i.e. Safety, Closing, Code Blue, Drills, etc). Reliable, detail-oriented, and committed to supporting the mission, values, and daily operations of SKSF

Assist at other SKSF locations as needed

Related work as assigned