Connecticut Children's · 5 hours ago
Senior Executive Assistant - 40hrs
Hartford, CT
Full-time
Onsite
Senior Level
7+ years expConnecticut Children's is a health system dedicated to children, offering specialized medical care across various pediatric specialties. The Senior Executive Assistant will manage the CEO's schedule and correspondence, ensuring effective communication and logistics to support enterprise-level initiatives and stakeholder engagement.
Health CareHospitalMedical
Responsibilities
Serve as the primary administrative partner to the CEO, under the coordination and direction of the Chief of Staff, managing complex calendars, meeting requests, and high-volume communications with precision and confidentiality
Anticipate and proactively prepare the CEO for meetings, engagements, and commitments, ensuring all materials, context, and logistics are ready in alignment with Chief of Staff priorities
Coordinate travel arrangements, itineraries, and related logistics for the CEO, ensuring a smooth, efficient, and cost-effective process
Prepare, edit, and proofread correspondence, presentations, reports, and executive materials with a high level of accuracy and professionalism
Handle expense reconciliation, invoice processing, corporate card reconciliations and vendor management for the Office of the CEO
Ensure that the CEO’s time is used strategically by filtering requests, prioritizing demands, and triaging communication in partnership with and under the guidance of the Chief of Staff
Maintain strict confidentiality regarding all organizational, executive, and Board-related matters
Reconcile time cards weekly to ensure payroll accuracy
Operates under the daily direction of the Administrative Chief of Staff, ensuring alignment of all CEO support activities with executive office priorities
Work closely and collaboratively with the Administrative Chief of Staff to align priorities, communication flow, and scheduling around CEO and EMT objectives
Coordinate and communicate daily with the Chief of Staff to ensure that meetings, materials, and follow-up items are aligned with strategic initiatives and key deliverables
Support the Chief of Staff by managing the administrative components of projects, meetings, and events, including scheduling, logistics, and documentation
Partner with the Chief of Staff to ensure the CEO’s commitments and follow-ups are tracked and completed in a timely manner
Participate in regular briefings with the Chief of Staff to anticipate and prepare for upcoming organizational needs, internal communications, and external engagements
Elevates issues, conflicts, or escalations to the Chief of Staff for direction and resolution as needed
Manage complex meeting logistics for Board of Directors and Committee meetings under the direction and leadership of the Chief of Staff, including conference room coordination, catering, AV, and preparation
Coordinate scheduling, prepare materials, and ensure timely submission of agendas, presentations, and reports
Support Board communications and correspondence, maintaining a professional and polished tone in all written and verbal exchanges
Manage board-related logistics including travel, accommodations, and on-site coordination for meetings or events
Serve as a professional representative of the CEO’s office when communicating with internal and external stakeholders, including the Board, EMT, staff, donors, and community partners
Build trusted relationships with Executive Assistants supporting other senior leaders to foster coordination and consistency across the executive suite
Manage inbound inquiries with professionalism and discretion, exercising judgment to determine appropriate routing, follow-up, or escalation
Draft, edit, and distribute communications and talking points on behalf of the CEO as requested
Maintain organized systems for document management, executive correspondence, and meeting archives
Partner with administrative staff across the organization to coordinate cross-functional executive meetings and events
Identify opportunities to improve administrative efficiency within the CEO’s office and implement process enhancements
Support the planning and execution of executive events, retreats, and leadership summits
Monitor and maintain supplies, initiate work orders, process check requests, and handle documentation for purchasing or vendor agreements
Provide administrative coverage to other Executive Assistants as needed
Qualification
Required
Education Required: Associate degree in business, healthcare administration, or related field
Experience Required: Minimum of 7 years progressive administrative support experience, ideally with C-suite level executives. An equivalent combination of education, training and relevant experience may be considered
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), including expert-level formatting, document production, and presentation preparation
Proficiency with collaboration tools such as Zoom, Smartsheet, Teams, and other enterprise communication platforms
Knowledge of executive communication standards, including formatting, structure, tone, and expectations for CEO-level correspondence
Knowledge of organizational operations, executive workflows, and cross-functional leadership structures within complex organizations
Familiarity with governance processes (Board of Directors, committees, agenda development, and preparation of board-facing materials)
Understanding of confidentiality, privacy expectations, and information-sensitivity protocols related to executive and Board matters
Working knowledge of calendar and priority management principles, including strategies for optimizing executive time and supporting fast-moving leadership environments
Exceptional organizational and prioritization skills, with the ability to manage multiple high-priority tasks, requests, and deadlines with accuracy and calmness
Advanced written and verbal communication skills, reflecting the ability to compose, edit, proofread, and format executive-level correspondence and materials
Strong interpersonal and relationship-building skills, demonstrating tact, professionalism, and the ability to represent the CEO's office with credibility across all levels—executive leaders, Board members, physicians, staff, community stakeholders, and external partners
Skilled in anticipatory support, identifying needs ahead of time and preparing the CEO for meetings, engagements, and strategic initiatives
Strong judgment, discretion, and diplomacy in handling confidential and sensitive information
Skilled in managing high-volume communications, including email triage, prioritization, and routing to appropriate leaders
Ability to produce high-quality presentations, reports, and briefing materials that reflect organizational standards and leadership expectations
Ability to operate effectively in a fast-paced, dynamic environment, adapting to changes, managing competing demands, and maintaining composure under pressure
Ability to operate effectively within a dual-support model—providing primary executive administrative support to the CEO while receiving operational direction, prioritization, and oversight from the Chief of Staff
Ability to think proactively, anticipate obstacles, and implement solutions that support the CEO's effectiveness and the smooth functioning of the executive office
Ability to coordinate, track, and follow through on complex commitments, action items, and deliverables across the CEO, Chief of Staff, and Executive Management Team
Strong ability to exercise sound judgment, particularly when prioritizing requests, escalating issues, or filtering information on behalf of the CEO
Ability to work both independently and collaboratively, functioning as a resourceful team member who supports the broader executive and administrative teams
Ability to manage and maintain confidentiality, demonstrating the highest level of integrity and professionalism
Ability to represent the CEO and organization with credibility, discretion, and executive presence in interactions with internal and external stakeholders
Ability to uphold and model the mission, values, and culture of Connecticut Children's
Company
Connecticut Children's
Connecticut Children’s is a leading pediatric academic medical center consistently ranked by our peers as among the best children’s hospitals in the nation.
1001-5000 employees
H1B Sponsorship
Connecticut Children's has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
2023 (2)
2022 (5)
2020 (3)
Funding
Current Stage
Late StageTotal Funding
$0.25M2014-04-07Grant· $0.25M
Leadership Team
Jim Shmerling
President and CEO
Bob Duncan
Executive Vice President and Chief Operating Officer
Recent News
Hartford Business Journal
2025-12-30
Hartford Business Journal
2025-10-31
Company data provided by crunchbase