University of Washington · 1 month ago
Clinical Research Billing Specialist
Greater Seattle Area
Full-time
Onsite
Entry, Mid Level
$66K/yr - $84K/yr
2+ years expThe University of Washington is dedicated to improving public health and advancing medical knowledge. The Clinical Research Billing Specialist will support the Clinical Research Billing Manager in coordinating billing processes and ensuring compliance with regulatory requirements while managing day-to-day operations in a fast-paced environment.
EducationHigher EducationUniversities
Responsibilities
Support Billing team through day-to-day problem-solving in collaboration with or in the absence of Clinical Research Billing Manager and Lead
Maintain a partial portfolio of research billing review, while managing unit work assignments and performing quality control review
Be a day-to-day resource to the Billing team; and
Identify inconsistencies across the work product created by team members and recommend solutions in collaboration with colleagues and the unit's Manager and Lead
Ensure charges routed according to study billing grid, and in accordance with Epic charge documentation
Prioritize high-dollar and aging accounts
Ensure research charges/claims have required coding for billing
Handle research billing questions escalated from Research Billing Coordinators and other departments
Ensure timely generation of SBO invoices
Receive and process invoice corrections, including claims of 'missing' charges
Process invoice payments
Follow up on aging research invoices to ensure payment
Ensure accurate handoff from OnCore to Epic when study is activated or amended
Ensure accurate handoff from OnCore to Epic when subject enrollment updated
Perform Quality Control (QC) of study and enrollment records, providing feedback to study teams as needed
Respond to questions regarding patients’ research study participation and the relationship to patient billing
Escalate issues to Team Lead or Manager as appropriate
Understand and exercise independent judgment and discretion in the interpretation and application of the Medicare National Coverage Determination for Routine Costs in Clinical Trials, and all relevant UW Medicine clinical research budgeting and billing policies and procedures
As needed, provide training and education to Clinical Research Budget & Billing (CRBB) colleagues, School of Medicine investigators, research staff and practice site staff on research billing policies, procedures and tools
Provide excellent customer service and accurate guidance to clinical research study teams regarding clinical research billing policies and procedures
Assist in development of content for CRBB website and outreach documents
Assist faculty, staff and others in interpreting internal and external research billing policies
Qualification
Required
A Bachelor's degree in science, business, healthcare administration or related field and at least two years related experience or equivalent combination of experience and education
Prior experience with Epic Resolute (Hospital and/or Professional Billing)
Demonstrated team leadership skills. Ability to make positive contributions and work effectively and efficiently in a group environment
Exceptional customer service skills
Strong written and oral presentation skills. Ability to communicate effectively with all levels of staff, faculty, management and collaborators
Ability to understand and convey complex policy, financial and scientific/technical information in a manner that is understandable to a wide audience
Ability to teach and mentor others in group settings, in one-on-one sessions and remotely
Ability to prioritize and organize work independently in a fast-paced, high-volume setting
Demonstrated skill in using Microsoft Excel and Access
Preferred
Five years' experience with healthcare and/or research billing, clinical research study coordination or management, health system operations, or other related research or healthcare experience
Experience in an academic medical setting
Experience with Epic's Research Billing module
Experience with a CTMS, preferably OnCore
Accounting and finance experience
Knowledge of the Medicare Clinical Trials Policy and other federal, state and institutional clinical research regulations
Benefits
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
Company
University of Washington
University of Washington is an educational institution that provides undergraduate, graduate, and research programs.
10001+ employees
H1B Sponsorship
University of Washington has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (249)
2024 (211)
2023 (159)
2022 (171)
2021 (169)
2020 (154)
Funding
Current Stage
Late StageTotal Funding
$205.35MKey Investors
Avista foundationNational Institute of Allergy and Infectious DiseasesAdvanced Research Projects Agency for Health
2025-04-21Grant· $0.01M
2024-09-13Grant
2024-08-13Grant· $21.1M
Leadership Team
Andrew S Allen
Adjunct Professor
Arthur Denny
Founder
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