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Michael Best & Friedrich LLP · 3 weeks ago

Intellectual Property Legal Assistant

Waukesha County, WI

Full-time

Onsite

Mid, Senior Level

$70K/yr - $85K/yr

5+ years exp

Michael Best & Friedrich LLP is looking for a proactive and highly organized Legal Assistant to join their Waukesha, WI office. The Legal Assistant will provide legal and administrative support to timekeepers in the Intellectual Property (IP) practice group, requiring prior experience in the IP field with an emphasis on Trademark practice.

BankingConsultingFinancial ServicesLegalProfessional ServicesVenture Capital

Responsibilities

Manage an active calendar of appointments, meetings, video calls and travel on behalf of attorneys

Process new client/matter documentation including initiation of conflict checks, input information into Firm's new business intake system and prepare engagement letters to clients

Prepare and format confidential correspondence

Transcribe, type, edit, proofread, and finalize legal documents, correspondence, memos, charts, TTAB filings, and reports

Organize and maintain electronic files

Respond to and resolve questions or concerns from clients and other attorneys in a timely and professional manner

Prepare and submit personal and client-related attorney expense reports and reimbursements into Firm’s expense management software, Emburse

Enter time into time management software on behalf of timekeepers

Communicate with clients as to billing issues and status of matters

Assist in tracking continuing legal education credit for assigned legal staff

Assist with civic, charitable, community, and professional activities, as workload permits

Docket maintenance and tracking of reports with IP software

Qualification

Intellectual Property experienceAdvanced Microsoft OfficeAnaquaSimilar softwareIManageDocuSignITimekeepChrome RiverProfessional demeanorCommunication skillsOrganizational skillsTeam player mentalityProblem-solving skills

Required

High School Diploma or equivalent required; Certificate or Undergraduate Degree strongly preferred

IP: 5+ years' experience in a legal environment, preferably in the Intellectual Property practice areas

Ability and willingness to work in the office four to five days per week

Professional demeanor and willingness to work proactively as part of a team across various practice groups

Exceptional communication skills via phone, email, and in-person

Strong organizational and process skills, focused attention to detail, and ability to spot inaccuracies and inconsistencies in documents

Valid authorization to work in the U.S

Technology literacy and willingness to learn innovative technologies and software

Advanced proficiency in Microsoft Office

Ability to learn and embrace new skills and best practices as the position and Firm evolve

Ability to work quickly and accurately under pressure with varying deadlines

Ability to work independently as well as effectively within a team

Ability to multi-task, set priorities, manage time effectively and exhibit excellent follow-up

Team player mentality, with a desire to be a part of a collaborative, high-performing group

Ability to develop relationships and foster teamwork at all levels of the Firm

Willingness and ability to work proactively in our team environment, across various groups and/or locations

Excellent interpersonal skills and ability to work effectively with a diverse group of internal and external clients, attorneys, and staff

Excellent oral and written communication skills

Ability and confidence to identify and analyze issues, make decisions, and initiate actions/solutions

Agility to respond to unexpected challenges, including proactively developing innovative solutions to complex problems

Ability to maintain composure and demonstrate good judgment

Ability to manage confidential information and sensitive situations with tact and discretion

Preferred

Certificate or Undergraduate Degree strongly preferred

Experience in the following software a plus: Anaqua or similar electronic IP docketing/reporting software, iManage or similar electronic document management system, DocuSign or similar e-signature program, iTimekeep or similar electronic time management system, Chrome River or similar expense report and reimbursement software, CourtAlert for TTAB tracking, NAD filings