Heilind Electronics · 9 hours ago
Administrative Assistant (Credit)
Calabasas, CA
Full-time
Onsite
Entry, Mid Level
2+ years expHeilind Electronics is a company that manages significant assets in Accounts Receivable through their Credit Department. The Credit Administrator supports the department by processing credit reports, handling administrative tasks, and maintaining communication with customers and coworkers.
Electronics
No H1B
U.S. Citizen Only
Responsibilities
Process credit reports, bank & trades with same-day URGENCY if order is pending
Process requests for new accounts by ordering credit reports, bank & trades; same day
Use of Workflow system to track progress of approvals
Maintain all records in our document storage system
Professional communication with customers or coworkers as to additional info needed
Escalate to Credit Analyst if help gathering information is needed or credit review is coming up too small or nothing is available
Set up and maintenance of accounts in ERP system including address changes and reactivations
Adding contact information if provided, such as A/P, Buyer, etc
Adding/changing ship to accounts and divisional records
Communicate credit results to both Sales and Analyst once review is approved
Maintenance of address information, such as mail returned by post office
Must respond the same day to incoming requests for trade references
Entering and update of tax resale information, store certificates in document storage system
Process incoming and outgoing mail
Maintain fax machine and printer including paper, toner, and incoming documents
Follow up on fax errors by dialing # to confirm and seeking out new info until able to send
Complete sales tax 'U' report by assigned completion dates
Cleaning out credit files to purge items older than 6 months (keep any credit app or resale info you find)
Projects as needed -- assigned by Regional, Corporate or National Credit Managers
Qualification
Required
2-4 years of credit, accounts receivable, or related accounting experience
High school diploma or equivalent
Must be able to write effectively
Good oral and written communication skills
Ability to work in a fast-paced environment
Cooperation with internal and external customers a must
Ability to prioritize
Multi-tasking is a must
Must be a U.S. Person as defined by the International Traffic in Arms Regulations (ITAR)
Preferred
Associate or bachelor's degree in accounting, Finance, or related field
Previous office experience
Previous experience with Word, Excel and Outlook
Company
Heilind Electronics
Heilind Electronics is the distributor of connectors, switches, relays, terminal blocks, wire, and cable in the North America.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
J
Jamie T. Webster
Chief Financial Officer/Corporate Controller
Recent News
Interstate Connecting Components (ICC)
2025-11-03
Heilind Asia Pacific ( HK ) Ltd.
2025-09-12
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